Adobe Experience Manager Assets - OpenText Core Signature Integration and Automation

Common Integration Use Cases Between Adobe Experience Manager Assets and OpenText Core Signature

1. Brand Asset Approval and Legal Sign-Off Workflow

Marketing and legal teams can use Adobe Experience Manager Assets to store campaign creatives, product brochures, and brand documents, then route final versions to OpenText Core Signature for legally binding approval. Once signed, the approved version is returned to AEM Assets with signature status, signer details, and audit trail metadata.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature, then back to Adobe Experience Manager Assets
• Business value: Faster approval cycles, reduced email-based review, and stronger compliance control
• Typical users: Marketing, legal, brand governance, compliance teams

2. Contract and Proposal Asset Packaging for Customer Onboarding

Sales operations can assemble customer-facing documents in Adobe Experience Manager Assets, such as proposals, product sheets, and onboarding guides, then send the package to OpenText Core Signature for customer execution. After signing, the completed agreement and associated supporting assets can be stored in AEM Assets for downstream use by customer success and account teams.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature to Adobe Experience Manager Assets
• Business value: Shorter sales-to-close timelines and a centralized record of signed customer materials
• Typical users: Sales, sales operations, customer onboarding, account management

3. HR Policy and Employee Document Acknowledgement

Human resources teams can manage policy documents, employee handbooks, and onboarding materials in Adobe Experience Manager Assets, then send required acknowledgements to OpenText Core Signature for employee sign-off. Signed acknowledgements can be returned and linked to the original asset record for audit readiness and employee file management.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature, with signed records stored back in Adobe Experience Manager Assets
• Business value: Improved compliance, reduced manual tracking, and better employee document governance
• Typical users: HR, compliance, employee relations, shared services

4. Partner and Distributor Agreement Management

Channel teams can publish approved partner kits, co-branded collateral, and agreement templates in Adobe Experience Manager Assets, then initiate signature workflows in OpenText Core Signature for partner contracts, reseller agreements, or promotional approvals. This ensures partners receive only current, approved materials while signed agreements are retained with the source content.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature and back
• Business value: Better partner governance, faster agreement execution, and consistent use of approved collateral
• Typical users: Channel marketing, partner management, legal, procurement

5. Creative Production Approval for Regulated Content

Organizations in regulated industries can use Adobe Experience Manager Assets to manage product labels, claims sheets, packaging artwork, and promotional content. Before release, the final asset version can be sent to OpenText Core Signature for required approvals from regulatory, quality, and legal stakeholders. The signed approval record is then attached to the asset for traceability.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature, then back to Adobe Experience Manager Assets
• Business value: Stronger auditability, reduced compliance risk, and controlled release of regulated content
• Typical users: Regulatory affairs, quality assurance, legal, product marketing

6. Rights and Usage Authorization for Third-Party Assets

When organizations license photography, video, or design files, Adobe Experience Manager Assets can store the media and associated rights information, while OpenText Core Signature handles the execution of licensing agreements and usage authorizations. Once signed, the agreement metadata can be linked to the asset so teams know exactly what can be used, where, and until when.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature, with agreement metadata returned to Adobe Experience Manager Assets
• Business value: Reduced copyright risk and clearer visibility into asset usage permissions
• Typical users: Creative operations, legal, procurement, brand management

7. Executive and Governance Approval for High-Value Campaign Launches

For major campaign launches, Adobe Experience Manager Assets can serve as the central repository for final creative assets, launch decks, and supporting documentation. OpenText Core Signature can capture executive approvals from finance, brand, and business leadership before assets are released to web, mobile, or field teams. This creates a controlled approval checkpoint for high-impact initiatives.

• Direction: Adobe Experience Manager Assets to OpenText Core Signature, then back to Adobe Experience Manager Assets
• Business value: Better launch governance, fewer last-minute changes, and clear accountability for approvals
• Typical users: Marketing leadership, finance, executive sponsors, operations