Adobe Experience Manager Assets - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Adobe Experience Manager Assets and OpenText InfoArchive

1. Archive retired campaign assets while keeping AEM Assets focused on active content

Data flow: Adobe Experience Manager Assets ? OpenText InfoArchive

When campaigns end, marketing teams can move obsolete images, videos, banners, and collateral from Adobe Experience Manager Assets into OpenText InfoArchive for long-term retention and compliance. This keeps the active DAM clean and easier to manage while preserving a searchable record of approved creative, usage history, and related metadata for audit or re-use purposes.

Business value: Reduces storage and licensing overhead in AEM Assets, improves asset governance, and supports retention policies without losing access to historical content.

2. Preserve final approved creative versions for regulatory and brand audit needs

Data flow: Adobe Experience Manager Assets ? OpenText InfoArchive

Organizations in regulated industries can archive the final approved version of branded materials, product visuals, and disclosure documents from AEM Assets into InfoArchive once they are published. This creates a defensible record of what was approved, when it was approved, and which version was used in market-facing channels.

Business value: Strengthens audit readiness, supports legal review, and reduces risk related to version disputes or expired content usage.

3. Retain rights-managed assets and license documentation beyond active campaign life

Data flow: Adobe Experience Manager Assets ? OpenText InfoArchive

AEM Assets often stores assets with usage rights, expiration dates, and licensing terms. By archiving the asset together with associated rights metadata and supporting documents in InfoArchive, legal and marketing teams can retain proof of permitted use after the asset is removed from active circulation.

Business value: Helps prevent copyright and licensing exposure, simplifies rights audits, and preserves evidence for future compliance reviews.

4. Decommission legacy content repositories while preserving approved assets in AEM Assets

Data flow: Legacy system ? OpenText InfoArchive ? Adobe Experience Manager Assets

During digital transformation or DAM consolidation, organizations can use InfoArchive to retain legacy content from retired repositories and selectively promote approved, still-relevant assets into Adobe Experience Manager Assets. This allows teams to shut down old systems while keeping only current brand assets in the active DAM.

Business value: Lowers infrastructure and support costs, accelerates legacy system retirement, and ensures only business-relevant content remains operationally accessible.

5. Archive campaign source files and production records after creative handoff

Data flow: Adobe Experience Manager Assets ? OpenText InfoArchive

Creative teams can store master files, production deliverables, and associated approval records in AEM Assets during active work, then archive completed project packages to InfoArchive after launch. This is especially useful for agencies and enterprise marketing teams that need to retain source materials, change history, and sign-off evidence for future reference.

Business value: Improves collaboration between creative, marketing, and compliance teams while reducing clutter in the active asset library.

6. Maintain long-term access to product and packaging assets for post-market support

Data flow: Adobe Experience Manager Assets ? OpenText InfoArchive

Manufacturers and consumer brands often need to retain packaging artwork, product photography, and label content long after a product is discontinued. AEM Assets can manage the active lifecycle, while InfoArchive preserves the historical record for customer support, legal inquiries, and product traceability.

Business value: Supports product history requests, reduces risk in regulated product categories, and ensures historical content remains accessible without occupying active DAM space.

7. Provide a governed archive for asset metadata, usage logs, and approval history

Data flow: Adobe Experience Manager Assets ? OpenText InfoArchive

Beyond the files themselves, organizations can archive asset metadata, workflow approvals, usage logs, and publication history from AEM Assets into InfoArchive. This creates a complete compliance record showing how assets were created, reviewed, approved, and distributed across channels.

Business value: Improves traceability, supports internal controls, and gives compliance teams a reliable historical record without relying on the live DAM.

8. Enable controlled retrieval of archived assets for legal, audit, or re-use scenarios

Data flow: OpenText InfoArchive ? Adobe Experience Manager Assets

When archived assets are needed again, InfoArchive can serve as the long-term repository while selected files are restored or reintroduced into Adobe Experience Manager Assets for controlled re-use. This is useful for legal discovery, audit requests, or reactivating older brand materials for new campaigns.

Business value: Balances retention with operational efficiency, avoids unnecessary duplication, and gives business users a governed path to recover historical content when needed.