Adobe Experience Manager Sites - Preservica Integration and Automation

Common Integration Use Cases Between Adobe Experience Manager Sites and Preservica

Adobe Experience Manager Sites and Preservica complement each other well in organizations that need to publish digital experiences while also preserving regulated, historical, or high-value content for long-term access. AEM Sites manages the live customer-facing experience, while Preservica provides secure digital preservation, retention, and archival access. Integrating the two platforms helps teams reuse approved content, reduce manual archiving work, and maintain governance across the content lifecycle.

1. Publish archived assets from Preservica into AEM Sites for public or internal access

Data flow: Preservica to Adobe Experience Manager Sites

Organizations can surface preserved documents, images, videos, or records from Preservica directly within AEM Sites pages, knowledge portals, or intranets. This is useful for museums, universities, public sector agencies, and regulated enterprises that need to make historical content accessible without moving it out of the preservation system.

• Preservica stores the authoritative archived version
• AEM Sites displays selected content through approved pages or collections
• Users access content through a branded web experience without compromising preservation controls

Business value: Reduces duplicate storage, preserves content integrity, and improves access to trusted historical information.

2. Automatically archive expired website content from AEM Sites into Preservica

Data flow: Adobe Experience Manager Sites to Preservica

When campaign pages, event microsites, policy pages, or product announcements are retired in AEM Sites, the final approved version can be transferred to Preservica for long-term retention. This supports compliance, legal hold, and records management requirements.

• Expired or superseded pages are identified in AEM Sites
• Final page snapshots, assets, and metadata are sent to Preservica
• Preservica retains the record with audit trail and retention controls

Business value: Eliminates manual archiving, supports regulatory retention, and protects the organization from content loss.

3. Preserve regulated digital publications and reports after publication

Data flow: Adobe Experience Manager Sites to Preservica

For annual reports, investor communications, policy statements, accessibility statements, and public disclosures, AEM Sites can publish the live version while Preservica stores the official record copy. This ensures the published content remains available for future reference even after the website is redesigned or content is updated.

• AEM Sites manages the current web version
• Preservica captures the final approved publication package
• Metadata such as publication date, owner, and retention category is preserved

Business value: Improves compliance, simplifies audit response, and ensures a reliable record of published communications.

4. Reuse preserved media and documents in new digital experiences

Data flow: Preservica to Adobe Experience Manager Sites

Marketing, communications, and content teams can reuse preserved assets from Preservica when building new AEM Sites experiences. This is especially valuable for heritage content, brand archives, training materials, and institutional storytelling where approved legacy assets need to be republished in modern formats.

• Teams search Preservica for approved archived assets
• Selected items are linked or imported into AEM Sites content workflows
• Editors build new pages using trusted source material

Business value: Speeds content production, avoids re-creating assets, and ensures only approved historical content is reused.

5. Maintain a single governance model for content lifecycle management

Data flow: Bi-directional

Integration can synchronize metadata, ownership, classification, and retention status between AEM Sites and Preservica so content teams and records managers work from the same governance framework. This is useful where content must move from active publishing to archival retention under defined policies.

• AEM Sites content metadata is mapped to archival classification in Preservica
• Retention or disposition status can be reflected back to AEM workflows
• Content owners can track whether items are live, archived, or under hold

Business value: Improves governance, reduces policy gaps, and gives cross-functional teams better visibility into content status.

6. Support legal discovery and audit requests with archived web records

Data flow: Adobe Experience Manager Sites to Preservica

When legal, compliance, or audit teams need evidence of what was published on a website at a specific point in time, AEM Sites content can be archived into Preservica with timestamps and metadata. Preservica then serves as the trusted repository for retrieval during investigations or audits.

• AEM Sites exports page versions and associated assets
• Preservica stores immutable records with preservation metadata
• Authorized teams retrieve archived evidence quickly when needed

Business value: Reduces legal risk, shortens audit response time, and improves defensibility of published content.

7. Archive campaign and event content after lifecycle completion

Data flow: Adobe Experience Manager Sites to Preservica

Marketing teams often create short-lived campaign pages, event registrations, speaker bios, and promotional assets in AEM Sites. Once the campaign ends, the content can be automatically packaged and transferred to Preservica for retention, reference, or brand history purposes.

• Campaign content is identified at end of life
• Final page versions, images, PDFs, and related metadata are archived
• Preservica retains the content for future reference without keeping it live

Business value: Reduces clutter in AEM Sites, lowers maintenance effort, and preserves institutional memory.

Overall, integrating Adobe Experience Manager Sites with Preservica helps organizations manage content from creation and publication through preservation and retrieval. The result is better compliance, less manual archiving, stronger governance, and more efficient reuse of trusted content across teams.