Adobe Workfront - OpenText Core Signature Integration and Automation

Common Integration Use Cases Between Adobe Workfront and OpenText Core Signature

1. Creative and Marketing Approval Sign-Off Workflow

Flow: Adobe Workfront to OpenText Core Signature

Marketing teams can route final campaign assets, copy decks, or launch plans from Adobe Workfront into OpenText Core Signature for legally binding approval by brand, legal, finance, or executive stakeholders. Once signed, the signed document and audit trail are returned to Workfront and attached to the project record.

• Reduces delays caused by manual email approvals
• Creates a clear approval history for compliance and audit purposes
• Ensures only approved materials move to production or publication

2. Contract and Statement of Work Approval for Creative Vendors

Flow: Adobe Workfront to OpenText Core Signature

When agencies, freelancers, or production vendors are engaged through Workfront-managed projects, statements of work, NDAs, or service agreements can be sent to OpenText Core Signature for signature. After completion, the signed agreement is stored back in Workfront and linked to the vendor engagement or project task.

• Speeds up vendor onboarding and procurement cycles
• Improves visibility into contract status within project workflows
• Supports controlled handoff from project planning to execution

3. Campaign Launch Readiness and Executive Approval

Flow: Adobe Workfront to OpenText Core Signature

For high-visibility launches, Workfront can assemble the final launch checklist, campaign brief, and launch readiness document, then send it to OpenText Core Signature for executive approval. Once signed, Workfront can automatically update the project status to approved and release downstream tasks.

• Provides a formal approval gate before launch execution
• Helps prevent premature publishing or market release
• Improves accountability across marketing, product, and leadership teams

4. HR and Internal Policy Acknowledgements for Creative Teams

Flow: Adobe Workfront to OpenText Core Signature

Workfront can manage internal HR or policy-related workflows for creative and marketing staff, such as policy acknowledgements, confidentiality agreements, or equipment responsibility forms. These documents are sent to OpenText Core Signature for employee signature and then returned to Workfront for recordkeeping.

• Centralizes employee acknowledgements within existing work processes
• Reduces paper-based HR administration
• Maintains a searchable record of signed internal documents

5. Customer-Facing Creative Deliverable Acceptance

Flow: Adobe Workfront to OpenText Core Signature

Agencies and in-house creative teams can use Workfront to manage deliverables that require client acceptance, such as final artwork, brand guidelines, or content packages. The final acceptance form is sent to OpenText Core Signature for customer signature, then returned to Workfront to close the project or trigger invoicing.

• Formalizes client acceptance of completed work
• Helps reduce disputes over scope completion
• Supports faster billing and project closure

6. Proof Approval with Legal Sign-Off for Regulated Content

Flow: Adobe Workfront to OpenText Core Signature

For regulated industries such as healthcare, financial services, or pharmaceuticals, Workfront can manage proofing and review cycles for content that requires legal sign-off. After internal review is complete, the final approval document is routed through OpenText Core Signature to capture legally binding approval before the asset is released.

• Supports compliance-heavy review processes
• Separates creative review from formal authorization
• Creates defensible approval records for audits and inspections

7. Signed Document Capture Back Into Project Records

Flow: OpenText Core Signature to Adobe Workfront

After a document is signed in OpenText Core Signature, the signed PDF, signature certificate, and completion metadata can be pushed back into Adobe Workfront and attached to the relevant project, request, or task. This gives project teams immediate access to the final approved version without searching across systems.

• Improves document traceability and version control
• Gives project teams a single operational view of approvals
• Reduces time spent locating signed files across departments