Adobe Workfront - OpenText File 360 Integration and Automation

Common Integration Use Cases Between Adobe Workfront and OpenText File 360

• Secure external review of creative assets
  Adobe Workfront can trigger the creation and sharing of draft campaign files in OpenText File 360 when a creative task reaches review status. External agencies, freelancers, or legal reviewers receive controlled access to the files in File 360, while Workfront continues to track task status, approvals, and deadlines. This reduces email-based file exchange and improves governance for sensitive marketing content.
• Approved asset handoff from production to secure distribution
  Once a creative asset is approved in Adobe Workfront, the final version can be automatically transferred to OpenText File 360 for secure storage and controlled distribution to internal stakeholders or regional teams. This supports a clean handoff from production to collaboration, with version control and auditability for final deliverables such as launch kits, brand materials, and sales enablement content.
• Campaign briefing package sharing with cross-functional teams
  Marketing operations teams can store campaign briefs, budgets, and supporting documents in OpenText File 360 and link them to corresponding projects in Adobe Workfront. Workfront users can access the latest approved briefing materials without duplicating files across systems. This improves alignment between marketing, legal, product, and agency teams while maintaining document governance.
• Controlled sharing of confidential launch materials
  For product launches or embargoed campaigns, Adobe Workfront can manage the workflow for content creation while OpenText File 360 handles secure sharing of confidential files such as launch plans, executive presentations, and partner-facing assets. Access can be restricted by role, region, or project team, helping organizations protect sensitive information while keeping work moving.
• Audit-ready approval documentation
  Adobe Workfront proofing and approval records can be synchronized with supporting files in OpenText File 360 to create a complete audit trail for regulated or brand-sensitive content. This is useful for industries that require evidence of review, approval, and file retention, such as healthcare, financial services, and consumer packaged goods. The integration helps teams demonstrate compliance without manual recordkeeping.
• Secure collaboration with agencies and vendors
  When external agencies submit creative files or revisions, OpenText File 360 can serve as the secure exchange layer while Adobe Workfront manages the project workflow, task assignments, and due dates. Files uploaded by vendors can be linked directly to Workfront tasks for review and approval, reducing confusion over file versions and improving turnaround times.
• Regional adaptation and localization workflow
  Global marketing teams can use Adobe Workfront to coordinate localization tasks while OpenText File 360 provides secure access to source files for regional teams and translation partners. Updated language versions, market-specific legal inserts, and localized artwork can be shared through File 360 and tracked in Workfront as part of the production workflow. This supports faster regional rollout with tighter control over sensitive content.