Adobe Workfront - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Adobe Workfront and OpenText InfoArchive

1. Archive completed marketing project records for compliance and audit readiness

Direction: Adobe Workfront ? OpenText InfoArchive

When a campaign, creative brief, or product launch project is marked complete in Adobe Workfront, the final project record, approvals, comments, proof history, and key deliverables can be automatically archived in OpenText InfoArchive. This creates a compliant long-term record of how work was approved and delivered.

• Preserves project history for audit, legal, and regulatory review
• Reduces reliance on active Workfront storage for closed work
• Supports retention policies for marketing governance and evidence management

2. Retain approved creative assets and proofing evidence after final publication

Direction: Adobe Workfront ? OpenText InfoArchive

Once creative assets have passed review and approval in Workfront, the approved version, proof comments, sign-off timestamps, and associated metadata can be transferred to OpenText InfoArchive for long-term retention. This is especially useful for regulated industries that must prove what was approved and when.

• Maintains a defensible record of final approved content
• Supports brand, legal, and compliance teams during disputes or audits
• Ensures historical versions are retained even after assets are removed from active workflows

3. Decommission legacy marketing or project systems while preserving historical work records

Direction: Legacy system or Workfront-related source ? OpenText InfoArchive

Organizations migrating from older project or creative operations tools can use OpenText InfoArchive to preserve historical project data, attachments, and workflow records while moving active work into Adobe Workfront. This allows IT to retire legacy platforms without losing access to past campaign and production records.

• Reduces infrastructure and licensing costs tied to old systems
• Preserves access to historical project data for business users and auditors
• Supports phased migration with minimal disruption to ongoing marketing operations

4. Archive closed request and intake records to reduce Workfront system load

Direction: Adobe Workfront ? OpenText InfoArchive

High-volume request intake items, such as creative service requests, campaign intake forms, and production tickets, can be archived after closure in OpenText InfoArchive. This keeps Workfront focused on active work while maintaining a searchable archive of completed requests and outcomes.

• Improves Workfront performance and usability for active teams
• Retains request history for trend analysis and operational review
• Supports retention schedules for completed service requests

5. Preserve resource, time, and approval records for financial and operational audits

Direction: Adobe Workfront ? OpenText InfoArchive

Time logs, resource assignments, approval chains, and project status snapshots from Workfront can be archived in OpenText InfoArchive to support internal controls, chargeback validation, and audit requests. This is valuable for organizations that need to demonstrate how labor and approvals were managed across campaigns.

• Provides evidence for budget, labor, and governance reviews
• Supports audit trails for project execution and approval workflows
• Helps finance and operations teams validate historical reporting

6. Store final campaign documentation for long-term regulatory retention

Direction: Adobe Workfront ? OpenText InfoArchive

For industries such as healthcare, financial services, and consumer goods, final campaign documentation can be archived from Workfront into OpenText InfoArchive to meet regulatory retention requirements. This may include launch approvals, legal review records, content versions, and release documentation.

• Ensures retention of regulated marketing evidence beyond active project life
• Reduces risk of noncompliance with recordkeeping obligations
• Creates a centralized archive for legal and compliance retrieval

7. Rehydrate archived project records for investigations or post-launch reviews

Direction: OpenText InfoArchive ? Adobe Workfront

When teams need to investigate a past campaign issue, review a launch decision, or respond to a legal inquiry, archived records in OpenText InfoArchive can be surfaced back into Adobe Workfront as reference data or linked records. This gives project teams access to historical context without restoring the full legacy system.

• Speeds up issue resolution and postmortem analysis
• Provides controlled access to archived evidence from within the work management process
• Reduces dependency on IT for historical data retrieval

8. Support retention-based lifecycle management for completed creative work

Direction: Bi-directional governance, primarily Adobe Workfront ? OpenText InfoArchive

Workfront can trigger lifecycle rules based on project completion, asset approval, or retention milestones, while OpenText InfoArchive applies retention and disposition policies to archived records. This creates a governed end-to-end process for moving completed work out of active collaboration and into compliant long-term storage.

• Automates records lifecycle management from creation to disposition
• Aligns marketing operations with enterprise retention policies
• Improves governance across creative, legal, and records management teams