Airtable - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between Airtable and OpenText Lens - Data Visibility

1. Unstructured Content Inventory for Project and Compliance Tracking

Data flow: OpenText Lens - Data Visibility to Airtable

Use OpenText Lens to scan file shares, content repositories, and collaboration platforms to identify unstructured content such as contracts, policy documents, customer records, and legacy project files. Push the resulting inventory into Airtable so business teams can track content by owner, repository, sensitivity level, retention status, and business unit.

Business value: Gives operations, legal, and compliance teams a shared workspace to manage content cleanup and governance actions without relying on technical tools alone.

2. Sensitive Data Remediation Workflow

Data flow: OpenText Lens - Data Visibility to Airtable

When OpenText Lens detects sensitive or regulated content, such as personally identifiable information, financial records, or confidential internal documents, create Airtable records for remediation tasks. Teams can assign owners, set due dates, track status, and document actions such as deletion, relocation, encryption, or approval for retention.

Business value: Converts data discovery findings into an actionable workflow, reducing risk and improving accountability across departments.

3. Migration Readiness Assessment and Content Triage

Data flow: OpenText Lens - Data Visibility to Airtable

Before migrating content to a new repository, use OpenText Lens to identify redundant, obsolete, or trivial files and load the findings into Airtable for review. Migration teams can categorize content as migrate, archive, delete, or review, and coordinate signoff from business owners.

Business value: Reduces migration volume, lowers cost, and prevents unnecessary transfer of outdated or risky content into the target environment.

4. Business Owner Review of Repository Findings

Data flow: OpenText Lens - Data Visibility to Airtable, then Airtable to OpenText Lens - Data Visibility

OpenText Lens can identify content clusters by repository, department, or file type and send summary findings to Airtable for business owner review. After review, Airtable can send decisions back to OpenText Lens or a connected workflow tool to mark content for retention, deletion, or further analysis.

Business value: Creates a controlled review process that combines automated discovery with human decision-making, improving governance outcomes and reducing false positives.

5. Contract and Vendor Document Governance

Data flow: OpenText Lens - Data Visibility to Airtable

OpenText Lens can locate vendor agreements, statements of work, and supporting documents across shared drives and repositories. These records can be synchronized into Airtable to build a vendor document register with metadata such as contract owner, expiration date, repository location, and risk classification.

Business value: Improves visibility into scattered vendor documentation and helps procurement and legal teams manage renewals, retention, and compliance obligations.

6. Policy Exception and Legal Hold Tracking

Data flow: Bi-directional

Use OpenText Lens to identify content that may fall under retention, privacy, or legal hold requirements, then log exceptions and review outcomes in Airtable. Airtable can also store case details, approvers, and deadlines, while updates from Airtable can trigger follow-up scans or reclassification in OpenText Lens.

Business value: Supports defensible governance processes and provides a clear audit trail for exception handling and legal review.

7. Departmental Data Cleanup Campaign Management

Data flow: OpenText Lens - Data Visibility to Airtable

For enterprise cleanup initiatives, OpenText Lens can identify obsolete or duplicated content across departments, and Airtable can be used to manage cleanup campaigns by team, location, priority, and completion status. Dashboards in Airtable can show progress by business unit and highlight overdue actions.

Business value: Helps program managers coordinate large-scale cleanup efforts and measure progress across multiple teams and repositories.

8. Information Risk Register for Unstructured Data

Data flow: OpenText Lens - Data Visibility to Airtable

Feed OpenText Lens findings into Airtable to maintain an information risk register for unstructured content. Each record can include repository, content type, risk score, sensitivity category, remediation owner, and mitigation status. This gives security and compliance teams a centralized view of high-risk content exposure.

Business value: Improves risk prioritization and enables leadership to track remediation efforts in a business-friendly format.