Akeneo - OpenText Information Archive Integration and Automation

Common Integration Use Cases Between Akeneo and OpenText InfoArchive

1. Archive retired product records after catalog decommissioning

Data flow: Akeneo to OpenText InfoArchive

When products are discontinued or removed from active sales channels, Akeneo can send the final approved product master data, attributes, and publication history to OpenText InfoArchive for long-term retention. This supports auditability, regulatory retention, and future reference without keeping inactive records in the live PIM.

• Preserves historical product information for legal and compliance needs
• Reduces clutter and maintenance overhead in Akeneo
• Supports retrieval of retired product data for customer service or audits

2. Retain published product documentation and asset references for compliance

Data flow: Akeneo to OpenText InfoArchive

Akeneo can archive product sheets, installation guides, brochures, and related metadata after they are published to commerce sites, print systems, or distributor portals. OpenText InfoArchive stores the final approved versions together with product identifiers, publication dates, and channel references to create a compliant record of what was distributed.

• Provides proof of published content by product and market
• Helps regulated industries retain controlled product documentation
• Supports legal discovery and version traceability

3. Preserve multilingual product content after translation workflows close

Data flow: Akeneo to OpenText InfoArchive

After product content is translated through a translation management system and returned to Akeneo, the finalized locale-specific versions can be archived in OpenText InfoArchive. This creates a permanent record of approved translations, including language, market, approval status, and publication date.

• Maintains an auditable trail of translated product content
• Supports regional compliance and market-specific documentation retention
• Reduces risk of losing approved language versions over time

4. Archive superseded product data and asset versions during master data changes

Data flow: Akeneo to OpenText InfoArchive

When product attributes, descriptions, or linked assets are updated in Akeneo, the previous approved version can be sent to OpenText InfoArchive before being replaced. This is useful for organizations that need to track how product information evolved across launches, recalls, or packaging changes.

• Captures version history for product governance teams
• Supports recall investigations and change audits
• Enables retrieval of prior approved content without burdening operational systems

5. Retain channel-specific product exports for retailer and marketplace compliance

Data flow: Akeneo to OpenText InfoArchive

Akeneo syndicates product data to online retailers, brick and mortar partners, and other channels. Those outbound feeds and final channel-ready exports can be archived in OpenText InfoArchive to document exactly what was shared with each partner, including timestamps and feed versions.

• Creates evidence of partner-specific data delivery
• Supports dispute resolution with retailers and distributors
• Improves governance over syndicated product information

6. Decommission legacy product repositories while retaining searchable history

Data flow: Legacy system to OpenText InfoArchive, then optional reference to Akeneo

During a PIM modernization program, legacy product repositories can be retired and their historical records moved into OpenText InfoArchive. Akeneo becomes the active system for current product operations, while InfoArchive retains legacy product data, documents, and metadata for long-term access and compliance.

• Reduces infrastructure and licensing costs from legacy platforms
• Allows business users to access historical product records when needed
• Supports phased migration without losing historical continuity

7. Support audit and legal hold processes for product content governance

Data flow: Akeneo to OpenText InfoArchive, with retrieval back to business users or compliance teams

When product information is subject to audit, investigation, or legal hold, Akeneo can pass the relevant product records, asset links, and publication artifacts to OpenText InfoArchive. Compliance teams can then retain the content under controlled retention rules and retrieve it when needed for audits or legal review.

• Enforces retention policies on product master and supporting documents
• Improves response time for audits and legal requests
• Separates active operational content from governed historical records

8. Archive print-ready product documentation after automated generation

Data flow: Akeneo to OpenText InfoArchive

When Akeneo sends product data to print management systems to generate spec sheets or other documentation, the final print-ready output can be archived in OpenText InfoArchive. This ensures the organization retains the exact version that was approved and produced for internal or external distribution.

• Maintains a controlled record of printed product materials
• Supports quality assurance and content traceability
• Helps teams verify what was released in each print cycle