Amazon S3 - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Amazon S3 and OpenText InfoArchive

1. Archive S3-hosted business records into OpenText InfoArchive for long-term retention

Organizations often store invoices, contracts, reports, and customer documents in Amazon S3 for easy access and scalable distribution. An integration can move finalized or inactive files from S3 into OpenText InfoArchive for compliant retention, legal hold, and disposition management.

• Data flow: Amazon S3 to OpenText InfoArchive
• Business value: Reduces S3 storage costs, improves retention governance, and ensures records are preserved according to policy
• Typical users: Records management, legal, finance, and IT operations

2. Use S3 as a landing zone for bulk ingestion into OpenText InfoArchive

Enterprises can stage large volumes of files in Amazon S3 before loading them into OpenText InfoArchive. This is useful for migration projects, periodic batch archiving, or onboarding content from multiple source systems into a controlled archive process.

• Data flow: Amazon S3 to OpenText InfoArchive
• Business value: Simplifies bulk transfer, supports scalable ingestion, and decouples source systems from archive processing
• Typical users: Data migration teams, application owners, and archive administrators

3. Publish archived content extracts from OpenText InfoArchive to Amazon S3 for downstream access

Some business teams need read-only access to archived documents or data extracts without logging into the archive platform. OpenText InfoArchive can export approved content to Amazon S3 for controlled distribution to analytics teams, auditors, or external reviewers.

• Data flow: OpenText InfoArchive to Amazon S3
• Business value: Improves access for downstream consumers while keeping the system of record in the archive
• Typical users: Audit, compliance, analytics, and business operations

4. Retire legacy applications by offloading historical files to OpenText InfoArchive and keeping active files in Amazon S3

During application decommissioning, current operational documents can remain in Amazon S3 while historical records are transferred to OpenText InfoArchive. This allows the business to shut down legacy systems without losing access to older content required for compliance or customer support.

• Data flow: Legacy system to Amazon S3 and OpenText InfoArchive, then Amazon S3 to OpenText InfoArchive for aged content
• Business value: Lowers infrastructure and maintenance costs, reduces legacy risk, and preserves access to historical records
• Typical users: Application modernization teams, compliance, and IT infrastructure

5. Store retention-managed source files in OpenText InfoArchive while using Amazon S3 for distribution copies

In document-heavy workflows, the authoritative retained copy can be stored in OpenText InfoArchive, while working copies or distribution versions are placed in Amazon S3 for secure sharing across departments or regions. This pattern is useful for policies that require a controlled archive plus flexible operational access.

• Data flow: OpenText InfoArchive to Amazon S3
• Business value: Separates compliance storage from operational distribution, reducing risk of unauthorized changes
• Typical users: Legal, procurement, HR, and shared services

6. Support eDiscovery and audit requests by retrieving archived records from OpenText InfoArchive into Amazon S3

When auditors or legal teams request a large set of records, OpenText InfoArchive can supply the relevant archived content and metadata, which is then staged in Amazon S3 for secure review, redaction, or transfer to external counsel. This creates a controlled review workspace without exposing the full archive.

• Data flow: OpenText InfoArchive to Amazon S3
• Business value: Speeds response to legal and audit requests while maintaining chain of custody
• Typical users: Legal, compliance, audit, and outside counsel

7. Synchronize retention metadata and disposition status between Amazon S3 and OpenText InfoArchive

Enterprises can integrate metadata from S3 object tags or manifests with OpenText InfoArchive retention rules to ensure files are archived, retained, or disposed of according to business policy. This is especially valuable for regulated content where retention periods vary by document type or business unit.

• Data flow: Bi-directional metadata exchange between Amazon S3 and OpenText InfoArchive
• Business value: Improves policy enforcement, reduces manual classification, and supports defensible disposition
• Typical users: Records management, governance, and IT integration teams