ArchivesSpace - NetX Integration and Automation

Common Integration Use Cases Between ArchivesSpace and NetX

ArchivesSpace is a collections management and archival description platform used by libraries, museums, and archives to manage finding aids, accession records, and collection metadata. NetX is a digital asset management platform used to store, organize, search, and distribute digital files such as images, documents, audio, and video. Together, they can connect archival metadata with digital assets to improve access, reduce manual work, and support public and internal workflows.

• Synchronize archival metadata from ArchivesSpace to NetX

  Push collection, series, and item-level descriptive metadata from ArchivesSpace into NetX so digital assets are automatically organized with consistent titles, dates, creators, subjects, and reference codes. This reduces duplicate data entry and helps digital collections staff maintain a single source of truth for archival description.

  Data flow: ArchivesSpace to NetX

• Link digital surrogates in NetX to archival records in ArchivesSpace

  When digitized photographs, manuscripts, or audiovisual files are added to NetX, the integration can create or update links back to the related archival resource or component record in ArchivesSpace. This gives researchers and staff a direct path from the finding aid to the digital object, improving discovery and access.

  Data flow: NetX to ArchivesSpace

• Automate publication of public-facing digital collections

  Use ArchivesSpace as the authoritative source for collection context and NetX as the delivery layer for approved digital assets. Once a collection is marked ready for public access in ArchivesSpace, the integration can publish the associated files and metadata in NetX for web presentation or external sharing, reducing manual coordination between archives and digital services teams.

  Data flow: Bi-directional

• Maintain consistent rights and access restrictions across both systems

  Transfer access notes, restriction status, and rights statements from ArchivesSpace to NetX so digital assets inherit the correct visibility rules. This helps prevent accidental exposure of restricted materials and supports compliance with donor agreements, privacy requirements, and institutional policy.

  Data flow: ArchivesSpace to NetX

• Support digitization workflows for newly processed collections

  When a new accession or processed collection is created in ArchivesSpace, the integration can generate a corresponding workspace, folder structure, or metadata package in NetX for digitization staff. This streamlines handoff from archival processing to scanning, file ingestion, and quality control.

  Data flow: ArchivesSpace to NetX

• Update archival records with asset status and file availability from NetX

  As digital objects move through ingest, review, approval, or publication stages in NetX, the integration can update status fields in ArchivesSpace to show whether a collection has digitized content available. Archivists and reference staff gain better visibility into what is ready for researcher use and what is still in production.

  Data flow: NetX to ArchivesSpace

• Enable cross-team search and discovery using shared identifiers

  Map persistent identifiers, accession numbers, and component IDs between ArchivesSpace and NetX so staff can search one system and quickly locate the related record in the other. This is especially useful for reference, digitization, and collection management teams that need to move between descriptive records and digital files without manual lookup.

  Data flow: Bi-directional

These integrations help archives teams reduce duplicate cataloging, improve access to digital collections, strengthen rights management, and create a more efficient workflow from archival processing to public delivery.