Aviary Platform - Axiell Integration and Automation

Common Integration Use Cases Between Aviary Platform and Axiell

• Digital asset handoff from Axiell to Aviary for media enrichment
  Axiell can send selected collection records, object metadata, and preservation references to Aviary so media teams can attach, organize, and manage related video and audio assets. This is useful when museums or archives need to enrich collection items with interviews, oral histories, exhibition footage, or digitized recordings. Direction: Axiell to Aviary.
• Publishing approved media from Aviary back into Axiell collection records
  Once media assets are reviewed and approved in Aviary, the final files, derivatives, and metadata can be pushed back into Axiell to support long-term preservation and public discovery. This reduces duplicate uploads and ensures the collection system always references the latest approved version. Direction: Aviary to Axiell.
• Metadata synchronization for consistent discovery across systems
  Core metadata such as title, creator, date, rights, subject terms, and accession identifiers can be synchronized between Aviary and Axiell to keep cataloging consistent. This helps curators, archivists, and media teams avoid rekeying data and improves search accuracy across both platforms. Direction: Bi-directional, with Axiell as the system of record for collection metadata and Aviary as the system of record for media workflow metadata.
• Automated ingest of digitized archival media into Aviary for processing
  When Axiell records are linked to newly digitized audio or video files, those files can be automatically routed into Aviary for transcoding, QC, tagging, and workflow assignment. This is valuable for institutions digitizing oral histories, event recordings, or legacy tapes that require media processing before publication. Direction: Axiell to Aviary.
• Rights and access control alignment for public and restricted content
  Axiell can provide rights status, embargo dates, and access restrictions that Aviary uses to control who can view, edit, or distribute media assets. This is especially important for culturally sensitive materials, donor-restricted content, or items with time-based release rules. Direction: Bi-directional, with Axiell driving rights metadata and Aviary enforcing operational access rules.
• Automated creation of public-facing media links from Aviary in Axiell
  Aviary can generate streaming or preview links for approved video and audio assets and write those links back into Axiell collection records for public access portals or internal reference. This improves user experience by connecting collection objects directly to rich media without manual link management. Direction: Aviary to Axiell.
• Workflow notifications for collection and media teams
  When a record in Axiell is updated, approved, or flagged for preservation, Aviary can trigger media workflow tasks such as ingest, review, or publication. Likewise, when media processing is completed in Aviary, status updates can be sent back to Axiell so collection staff know the asset is ready for catalog publication or archival storage. Direction: Bi-directional.