Axiell - NetX Integration and Automation

Common Integration Use Cases Between Axiell and NetX

1. Synchronize collection records with approved digital assets

Data flow: NetX ? Axiell

When curators or archivists approve a digital asset in NetX, the integration can push the file, metadata, and usage rights into Axiell as the authoritative collection record. This reduces duplicate data entry and ensures that object records in Axiell are always linked to the latest approved media.

• Automatically attach images, audio, video, or documents to collection items
• Transfer descriptive metadata, rights status, and file references
• Improve consistency between digital asset management and collection cataloging

2. Publish collection assets from Axiell to public-facing digital channels

Data flow: Axiell ? NetX

As collection records are finalized in Axiell, selected media and metadata can be sent to NetX for controlled distribution to websites, online exhibitions, or partner portals. This helps museums and archives publish faster while maintaining governance over what is exposed externally.

• Push approved images and object descriptions to NetX for web delivery
• Support public access portals and digital exhibitions
• Reduce manual export and reformatting work for content teams

3. Keep rights and usage restrictions aligned across systems

Data flow: Bi-directional

Rights information maintained in either platform can be synchronized so that staff always know whether an asset can be used for publication, education, research, or commercial licensing. This is especially valuable for institutions managing donor restrictions, copyright, and embargo periods.

• Update usage rights, embargo dates, and license terms across both systems
• Prevent accidental publication of restricted materials
• Support compliance reviews and audit readiness

4. Automate digital preservation handoff for long-term storage

Data flow: NetX ? Axiell

When new digital files are ingested into NetX, preservation copies and associated metadata can be transferred into Axiell?s digital preservation environment. This creates a controlled workflow from active asset management into long-term preservation without manual file handling.

• Move preservation-ready files and checksums into Axiell
• Preserve provenance, creation date, and technical metadata
• Reduce risk of file loss or version confusion over time

5. Streamline digitization project workflows

Data flow: Bi-directional

For digitization programs, Axiell can provide the source object record while NetX manages the resulting digital files, derivatives, and review stages. Status updates can flow back to Axiell so collections staff can see which items have been digitized, approved, or published.

• Track digitization status from capture to publication
• Link source objects to master files and derivatives
• Improve coordination between collections, imaging, and digital teams

6. Enrich asset discovery with collection context

Data flow: Axiell ? NetX

Axiell can provide authoritative collection metadata such as title, creator, date, subject terms, and provenance to NetX, improving search, filtering, and asset discovery for internal users and downstream systems. This makes it easier for staff to locate the right asset quickly and use it in the correct context.

• Populate NetX with standardized collection metadata
• Improve search accuracy and asset classification
• Support cross-department reuse of curated content

7. Create a single workflow for external requests and asset fulfillment

Data flow: NetX ? Axiell

When external stakeholders request images or documents, NetX can manage the request and deliver approved files, while Axiell provides the related collection record and contextual information. This helps institutions respond faster to researchers, publishers, and partners while maintaining control over what is shared.

• Route approved request assets from NetX with linked Axiell record data
• Provide consistent object descriptions and citation details
• Reduce turnaround time for rights-managed content delivery