Axiell - Ziflow Integration and Automation

Common Integration Use Cases Between Axiell and Ziflow

Axiell and Ziflow complement each other well in organizations that manage cultural heritage content, archival assets, and public-facing creative materials. Axiell serves as the system of record for collection metadata, preservation, and access, while Ziflow supports structured review and approval of creative outputs. Integrated through OneTeg, these platforms can reduce manual handoffs, improve governance, and speed up content delivery.

1. Collection Asset Review and Approval Workflow

Direction: Axiell to Ziflow

When curators, archivists, or content managers prepare digital assets for publication, Axiell can send selected images, descriptions, or exhibit materials to Ziflow for review. Creative, editorial, legal, and communications teams can then annotate and approve the content before it is published to public websites, exhibition pages, or digital catalogs.

• Reduces email-based review cycles
• Ensures all stakeholders review the same approved version
• Improves governance for public-facing cultural content

2. Metadata and Caption Validation Before Publication

Direction: Bi-directional

Axiell can provide object metadata, captions, rights information, and provenance details to Ziflow for proofing. Reviewers can comment on accuracy, tone, and compliance. Approved changes can then be returned to Axiell to update the authoritative record before publication.

• Improves accuracy of public metadata and labels
• Supports rights and attribution checks
• Creates a controlled feedback loop between content and collections teams

3. Exhibition and Campaign Creative Approval

Direction: Axiell to Ziflow

For museums and archives running exhibitions, Axiell can trigger the transfer of asset packages such as object images, exhibit copy, and promotional visuals into Ziflow. Marketing and design teams can review posters, digital banners, gallery labels, and social media assets against the source collection data before release.

• Aligns creative output with collection records
• Speeds approval of exhibition marketing materials
• Reduces risk of using outdated or incorrect object information

4. Rights and Usage Clearance Review

Direction: Axiell to Ziflow

When an asset in Axiell is prepared for reuse, the system can send the file and associated rights metadata to Ziflow for approval by legal, licensing, or rights management teams. Reviewers can confirm whether the asset can be published, licensed, or reused in a new context.

• Supports compliance with usage restrictions
• Creates an auditable approval trail
• Helps prevent unauthorized publication of restricted materials

5. Approved Creative Assets Returned to the Collection Record

Direction: Ziflow to Axiell

Once a creative item is approved in Ziflow, the final proof, approval status, and version history can be pushed back into Axiell as part of the digital object record. This gives collection managers a complete history of how an asset was reviewed and approved for use.

• Preserves approval history alongside the collection record
• Improves traceability for audits and future reuse
• Reduces duplicate storage of final approved files

6. Public Portal Content Governance

Direction: Bi-directional

For institutions publishing collection content to public portals, Axiell can supply object data and media to Ziflow for review by curators and communications teams. After approval, Ziflow can return the approved content status to Axiell, which then releases the content to the public site or digital access platform.

• Creates a controlled publishing gate for public content
• Improves consistency across digital channels
• Supports cross-functional sign-off before publication

7. Preservation Package Review for Digitization Projects

Direction: Axiell to Ziflow

During digitization or preservation projects, Axiell can send digitized assets, descriptive records, and quality-control materials to Ziflow for review by project teams. Ziflow helps ensure that scans, derivatives, and associated documentation meet standards before they are finalized and archived.

• Improves quality control for digitization outputs
• Supports standardized review of preservation deliverables
• Helps teams catch issues before long-term storage

8. Version Control for Reused Cultural Content

Direction: Bi-directional

When an asset from Axiell is reused in a new publication, exhibition, or educational resource, Ziflow can manage the review of updated layouts or derivative creative files. Once approved, the final version and approval metadata can be written back to Axiell so the institution maintains a clear record of which version was approved for each use case.

• Prevents confusion between draft and approved versions
• Supports reuse across multiple departments and projects
• Maintains a reliable audit trail for future reference