Consonance - OpenText Core Capture Services Integration and Automation

Common Integration Use Cases Between Consonance and OpenText Core Capture Services

Below are practical integration scenarios where OpenText Core Capture Services can feed Consonance with captured content and metadata, helping publishing teams reduce manual entry, accelerate approvals, and improve workflow accuracy.

1. Manuscript Intake and Editorial Triage

Flow: OpenText Core Capture Services to Consonance

Incoming manuscripts submitted by authors, agents, or acquisition editors through email, scanned forms, or shared inboxes can be captured and classified automatically. OpenText Core Capture Services extracts key details such as author name, title, genre, submission date, rights status, and contact information, then creates or updates the corresponding record in Consonance.

• Reduces manual logging of submissions
• Speeds up editorial review and assignment
• Improves visibility into submission volumes and turnaround times

2. Rights and Permissions Document Processing

Flow: OpenText Core Capture Services to Consonance

Publishing contracts, licensing agreements, permissions letters, and subsidiary rights correspondence can be ingested and indexed by OpenText Core Capture Services. Extracted metadata such as territory, format, term, royalty terms, and rights holder can be pushed into Consonance rights management records to support accurate rights tracking across print, digital, audio, and translation deals.

• Improves rights accuracy and auditability
• Reduces risk of publishing content outside licensed terms
• Supports faster deal setup and contract review

3. Production Document and Vendor Invoice Capture

Flow: OpenText Core Capture Services to Consonance

Production teams often receive invoices, purchase orders, and job tickets from printers, designers, proofreaders, and audio vendors. OpenText Core Capture Services can classify these documents, extract invoice numbers, vendor details, title references, cost centers, and amounts, then route the data into Consonance for title-level production cost tracking and workflow visibility.

• Reduces manual invoice entry and coding
• Improves title-based production cost control
• Helps finance and production teams reconcile spend faster

4. Author and Contributor Onboarding

Flow: OpenText Core Capture Services to Consonance

Author onboarding packets, tax forms, identification documents, banking forms, and contributor agreements can be captured and validated through OpenText Core Capture Services. Relevant data such as legal name, address, payment details, tax classification, and contract status can be transferred into Consonance to support royalty setup and contributor records.

• Accelerates onboarding for new authors and contributors
• Reduces errors in royalty and payment setup
• Improves compliance with tax and contract requirements

5. Digital Mailroom for Editorial and Production Correspondence

Flow: OpenText Core Capture Services to Consonance

Editorial queries, approval letters, revision instructions, and production correspondence arriving through centralized mailboxes or scanned mail can be captured, classified, and routed to the correct title or project in Consonance. The integration can attach correspondence to the relevant manuscript, title, or workflow task, ensuring teams have a complete record of decisions and approvals.

• Creates a searchable project record for all title-related correspondence
• Reduces time spent forwarding and filing documents
• Improves accountability across editorial and production teams

6. Metadata Enrichment for Backlist and Archive Titles

Flow: OpenText Core Capture Services to Consonance

For legacy titles, archived contracts, old cover approvals, and historical production files can be digitized and processed by OpenText Core Capture Services. Extracted metadata can be used to enrich or correct title records in Consonance, improving completeness for backlist management, rights review, and reissue planning.

• Helps publishers modernize legacy title records
• Supports reprints, anniversary editions, and rights reversion checks
• Improves data quality across catalog systems

7. Approval Packet Processing for Multi-Format Publishing

Flow: OpenText Core Capture Services to Consonance

When publishers receive approval forms, proof sign-offs, or format-specific release documents for print, ebook, and audio editions, OpenText Core Capture Services can extract approval status, version details, and signatory information. Consonance can then update the title workflow to move the project to the next stage or hold it pending missing approvals.

• Shortens release cycle times across formats
• Prevents premature publication without required sign-off
• Improves coordination between editorial, design, and production teams

8. Exception Handling for Missing or Incomplete Submission Data

Flow: Bi-directional

Consonance can flag records missing required fields such as rights documentation, contributor forms, or production approvals. Those exceptions can be sent to OpenText Core Capture Services to process incoming supporting documents and extract the missing information. Once captured, the updated data can be returned to Consonance to complete the workflow and reduce delays.

• Closes gaps in incomplete title or project records
• Reduces manual follow-up across departments
• Improves workflow continuity and publishing schedule adherence

These integrations are most valuable when Consonance remains the system of record for publishing workflows and OpenText Core Capture Services acts as the intake and extraction layer for document-heavy processes. Together, they help publishers move faster while maintaining stronger control over metadata, rights, and production documentation.