Consonance - OpenText Extended ECM - Business Workspaces Integration and Automation

Common Integration Use Cases Between Consonance and OpenText Extended ECM - Business Workspaces

1. Title-Centric Publishing Workspace for Manuscripts and Production Assets

Data flow: Consonance ? OpenText Extended ECM - Business Workspaces

When a manuscript is approved in Consonance, an OpenText Business Workspace can be automatically created for that title. The workspace stores the manuscript, editorial comments, contracts, cover files, proofs, and production approvals in one governed location tied to the title record.

• Creates a single collaboration space for editorial, production, legal, and marketing teams
• Reduces time spent searching across email and shared drives
• Improves auditability by keeping all title-related content linked to the publishing workflow

2. Rights and Contract Management Workspace

Data flow: Consonance ? OpenText Extended ECM - Business Workspaces

Consonance rights data can trigger a workspace for each rights agreement, including author contracts, subsidiary rights licenses, permissions, and supporting correspondence. OpenText provides controlled access, versioning, and retention for sensitive legal content while Consonance maintains the rights status and key metadata.

• Supports legal review and approvals with governed document storage
• Helps rights teams track obligations, expirations, and renewal deadlines
• Provides a complete record for audits and dispute resolution

3. Editorial Review and Approval Collaboration Hub

Data flow: Bi-directional

Editorial milestones in Consonance can open or update a workspace in OpenText where editors, authors, copyeditors, and proofreaders collaborate on tracked changes, annotated files, and approval documents. Status updates from OpenText, such as final approval or rejection, can be synchronized back to Consonance to advance the workflow.

• Speeds up review cycles by centralizing comments and approvals
• Ensures the latest version is always available to all stakeholders
• Improves workflow visibility across editorial and production teams

4. Production Package and Final Asset Repository

Data flow: Consonance ? OpenText Extended ECM - Business Workspaces

As a title moves into production, Consonance can publish the final manuscript, cover art, jacket copy, ISBN metadata, and print-ready files into an OpenText workspace. This gives production and external vendors a controlled repository for final assets, with metadata tied to the title and format.

• Supports secure handoff to designers, printers, and audio producers
• Reduces errors caused by using outdated files
• Creates a permanent record of final production deliverables

5. Marketing and Sales Enablement Content Pack

Data flow: Consonance ? OpenText Extended ECM - Business Workspaces

When marketing materials are approved in Consonance, OpenText can organize them into a workspace for downstream teams. This may include cover images, catalog copy, author bios, sample chapters, press releases, and retailer assets linked to the title record.

• Gives sales and marketing teams immediate access to approved content
• Improves consistency across campaigns, retailer listings, and promotional channels
• Supports controlled distribution of pre-release and embargoed materials

6. Publication Launch Readiness Workspace

Data flow: Bi-directional

Consonance can provide launch milestones, publication dates, format readiness, and metadata completeness to OpenText, which then serves as the operational workspace for launch checklists, distribution approvals, and cross-functional sign-off. Completion updates from OpenText can be sent back to Consonance to confirm readiness for release.

• Helps coordinate editorial, production, marketing, and distribution tasks
• Reduces missed launch dependencies and last-minute escalations
• Improves on-time publication performance across print, digital, and audio formats

7. Compliance and Audit Trail for Publishing Decisions

Data flow: Consonance ? OpenText Extended ECM - Business Workspaces

Key publishing decisions captured in Consonance, such as acquisition approvals, rights clearances, metadata changes, and final publication sign-off, can be stored in OpenText workspaces with supporting documents and approvals. This creates a governed audit trail for internal compliance, legal review, and corporate governance.

• Supports regulatory and internal policy compliance
• Makes it easier to prove who approved what and when
• Reduces risk in high-value or sensitive publishing programs

8. Publisher Portfolio Workspace by Imprint or Series

Data flow: Consonance ? OpenText Extended ECM - Business Workspaces

Consonance metadata for titles, imprints, series, and publication schedules can be used to create OpenText workspaces at the portfolio level. These workspaces consolidate documents, reports, and workflow artifacts for a specific imprint, series, or publishing program, giving leadership a structured view of active content and operational status.

• Improves portfolio oversight for publishing managers and executives
• Supports planning across multiple titles and release windows
• Combines structured title data with unstructured supporting content