Consonance - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Consonance and OpenText InfoArchive

Consonance manages the active publishing lifecycle for books, while OpenText InfoArchive provides compliant long-term archiving for structured and unstructured content. Together, they support a controlled transition from active editorial and production work into secure retention, auditability, and legacy system decommissioning.

1. Archive finalized title records and publishing metadata after publication

When a title reaches publication and the active workflow is complete in Consonance, key records can be transferred to OpenText InfoArchive for long-term retention. This includes title metadata, editorial history, production milestones, rights details, and approval records.

• Data flow: Consonance to OpenText InfoArchive
• Business value: Preserves a complete publishing history for audit, legal review, and future reference without keeping inactive records in the operational system
• Operational benefit: Reduces clutter in Consonance and improves performance for active projects

2. Retain rights and royalty documentation for compliance and dispute resolution

Publishing organizations often need to retain rights agreements, royalty statements, and contractual correspondence for many years. Consonance can pass finalized rights and royalty artifacts to OpenText InfoArchive, where they are stored with retention policies and retrieval controls.

• Data flow: Consonance to OpenText InfoArchive
• Business value: Supports legal defensibility, royalty audits, and rights dispute resolution
• Operational benefit: Centralizes long-term access to sensitive documents while reducing manual file storage and search effort

3. Archive superseded manuscript versions and editorial artifacts

As manuscripts move through editorial review, many draft versions, marked-up files, and review comments become obsolete but still need to be retained for governance or historical reference. Consonance can send superseded versions and associated review artifacts to OpenText InfoArchive once the final version is approved.

• Data flow: Consonance to OpenText InfoArchive
• Business value: Maintains a defensible record of editorial decisions and content evolution
• Operational benefit: Keeps the active workspace focused on current drafts while preserving older versions in compliant storage

4. Preserve production and release evidence for audit readiness

Production teams may need to prove when files were approved, when assets were delivered, and what metadata was used for print, digital, and audio releases. Consonance can archive production checklists, release approvals, and delivery confirmations into OpenText InfoArchive as immutable records.

• Data flow: Consonance to OpenText InfoArchive
• Business value: Creates a reliable audit trail for internal controls, vendor disputes, and release verification
• Operational benefit: Simplifies evidence collection during audits or post-release investigations

5. Decommission legacy publishing systems while retaining historical title data

Publishing houses often replace older editorial, rights, or production systems but still need access to historical records. OpenText InfoArchive can serve as the retention repository for legacy data migrated from those systems, while Consonance remains the system of record for current titles and workflows.

• Data flow: Legacy systems to OpenText InfoArchive, with Consonance as the active operational platform
• Business value: Enables system retirement without losing access to historical publishing records
• Operational benefit: Reduces licensing, infrastructure, and support costs tied to obsolete applications

6. Support legal hold and retention policy enforcement for publishing records

When litigation, rights disputes, or regulatory reviews occur, specific publishing records may need to be preserved beyond normal retention schedules. Consonance can identify affected title records, contracts, and correspondence, then route them to OpenText InfoArchive with legal hold rules applied.

• Data flow: Consonance to OpenText InfoArchive
• Business value: Ensures critical records are protected from deletion or premature disposition
• Operational benefit: Gives legal and compliance teams controlled access to records without disrupting editorial operations

7. Provide historical access to archived title and rights information for business teams

Business users may need to review past editions, prior rights terms, or historical publication metadata long after a title has moved out of active management. Consonance can surface links or references to archived records stored in OpenText InfoArchive so teams can retrieve them on demand.

• Data flow: Bi-directional reference model, with Consonance linking to OpenText InfoArchive
• Business value: Improves access to historical information for acquisitions, reprints, licensing, and catalog management
• Operational benefit: Avoids duplicate storage while keeping archived content discoverable from the active publishing environment

These integration patterns help publishers keep Consonance optimized for active work while using OpenText InfoArchive as the compliant long-term repository for records that must be retained, audited, or accessed after operational use ends.