Consonance - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between Consonance and OpenText Lens - Data Visibility

Consonance manages publishing workflows, title metadata, rights, and production across editorial and distribution teams. OpenText Lens - Data Visibility helps organizations discover, classify, and assess unstructured content across repositories. Together, they can improve content governance, reduce risk, and streamline publishing operations by connecting manuscript and asset workflows with enterprise data visibility.

1. Manuscript and Supporting Asset Discovery for Publishing Cleanup

Data flow: OpenText Lens - Data Visibility to Consonance

Use OpenText Lens to scan shared drives, content repositories, and legacy file stores to identify manuscript files, author submissions, contracts, cover drafts, and editorial notes that are relevant to active or upcoming titles. The identified content can then be linked or surfaced in Consonance so editorial and production teams can work from a more complete and accurate content set.

Business value: Reduces time spent searching for source files, prevents duplicate work, and improves title readiness by ensuring the right content is attached to the right project.

2. Sensitive Content Detection in Rights and Contract Workflows

Data flow: OpenText Lens - Data Visibility to Consonance

OpenText Lens can identify sensitive or regulated information in author agreements, licensing documents, royalty statements, and rights correspondence stored outside Consonance. That classification can be passed into Consonance to flag titles or projects that require restricted access, legal review, or special handling before publication or rights exploitation.

Business value: Improves compliance, reduces legal exposure, and helps rights and legal teams prioritize review of high-risk content.

3. Obsolete Content Identification for Archive and Retention Management

Data flow: OpenText Lens - Data Visibility to Consonance

OpenText Lens can identify redundant, obsolete, or duplicate editorial files, old cover concepts, outdated marketing copy, and superseded production assets across repositories. Consonance can use that information to support retention decisions for title records, archive workflows, and production cleanup activities tied to specific imprints or series.

Business value: Lowers storage and governance overhead, reduces confusion over which version is current, and supports defensible retention practices.

4. Pre-Migration Content Assessment for Publishing System Consolidation

Data flow: OpenText Lens - Data Visibility to Consonance

Before migrating legacy publishing content into Consonance, OpenText Lens can inventory unstructured files across old file shares, document management systems, and local drives. It can classify which files are active, which are duplicates, and which contain sensitive information. Publishing operations teams can then migrate only the relevant content and attach it to the correct title or project in Consonance.

Business value: Reduces migration scope, improves data quality, and avoids bringing obsolete or risky content into the new publishing workflow.

5. Metadata Enrichment for Title Records from Unstructured Content

Data flow: OpenText Lens - Data Visibility to Consonance

OpenText Lens can analyze unstructured documents to extract useful signals such as author names, project references, ISBNs, edition details, and rights terms. These insights can be used to enrich Consonance title records, improve searchability, and reduce manual metadata entry by editorial or production staff.

Business value: Improves metadata completeness and accuracy, accelerates title setup, and supports better downstream distribution and catalog management.

6. Audit Support for Editorial and Production Decision Trails

Data flow: Bi-directional

Consonance can provide the business context for a title, project, or workflow stage, while OpenText Lens can identify where related supporting documents reside and whether they contain sensitive or noncompliant content. Together, they create a clearer audit trail for editorial approvals, rights decisions, and production signoff by linking structured workflow records with the underlying unstructured evidence.

Business value: Strengthens auditability, supports internal controls, and makes it easier to respond to legal, compliance, or executive review requests.

7. Catalog and Marketing Content Governance Across Repositories

Data flow: OpenText Lens - Data Visibility to Consonance

OpenText Lens can locate marketing copy, jacket text, author bios, and promotional assets stored across shared repositories and identify outdated or conflicting versions. Consonance can then use that visibility to ensure only approved content is associated with the title record and passed to distribution or marketing teams.

Business value: Reduces the risk of publishing incorrect promotional content, improves consistency across channels, and shortens approval cycles.

8. Rights and Royalty Document Governance for High-Value Titles

Data flow: OpenText Lens - Data Visibility to Consonance

For high-value or complex titles, OpenText Lens can scan supporting documents such as subsidiary rights agreements, royalty schedules, and territory-specific contracts to identify where critical terms are stored and whether any documents contain confidential clauses. Consonance can then surface those documents in the relevant rights or royalty workflow, ensuring the publishing team has the right information at the right time.

Business value: Improves rights management, reduces missed obligations, and helps finance and legal teams work from a controlled document set.