Consonance - SFTP Integration and Automation

Common Integration Use Cases Between Consonance and SFTP

Consonance and SFTP complement each other well in publishing operations where secure, automated file exchange is required across editorial, production, distribution, and partner ecosystems. Consonance manages the publishing workflow and title metadata, while SFTP provides a controlled, encrypted transport layer for moving files between internal teams and external partners.

1. Secure delivery of final book files to print vendors

Data flow: Consonance to SFTP

When a title reaches production approval in Consonance, final print-ready PDFs, cover files, and production specs can be automatically exported to a secure SFTP location for the print vendor. This reduces manual handoffs, ensures the correct version is delivered, and creates a traceable transfer record for production teams.

• Automates release of approved files after workflow signoff
• Reduces risk of sending outdated or incomplete assets
• Supports auditability for print production milestones

2. Distribution of metadata feeds to retailers and industry databases

Data flow: Consonance to SFTP

Consonance can generate title metadata exports, including ISBNs, pricing, BISAC categories, publication dates, and format details, and place them on an SFTP server for downstream distributors, wholesalers, and bibliographic services. This is useful for scheduled batch updates where partners require secure file delivery rather than API access.

• Ensures consistent metadata delivery across sales channels
• Supports nightly or weekly automated feed transfers
• Improves accuracy of title availability and pricing information

3. Inbound receipt of vendor corrections and production assets

Data flow: SFTP to Consonance

External partners such as designers, typesetters, indexers, or cover artists can upload revised files through SFTP, and Consonance can ingest those assets into the correct title record or task. This creates a controlled intake process for versioned files and reduces email-based file handling.

• Centralizes incoming revisions against the correct manuscript or title
• Improves version control for production assets
• Speeds up editorial and production review cycles

4. Secure exchange of rights and royalty reporting files

Data flow: Bi-directional

Consonance can export royalty statements, rights reports, and contract-related data to SFTP for finance teams, agents, or external rights partners. In return, incoming sales or usage reports from distributors can be delivered via SFTP and loaded into Consonance to support royalty calculations and rights tracking.

• Supports secure handling of sensitive financial and contractual data
• Reduces manual reconciliation effort between publishing and finance teams
• Improves timeliness of royalty processing and rights analysis

5. Automated delivery of marketing and sales assets to channel partners

Data flow: Consonance to SFTP

As titles move toward publication, Consonance can push approved cover images, jacket copy, author bios, and promotional materials to SFTP folders used by sales, marketing, and retail partners. This ensures that launch materials are distributed only when the title is ready and that all teams work from the same approved content set.

• Aligns marketing launch timing with publication readiness
• Reduces duplicate asset requests from internal teams
• Improves consistency of title presentation across channels

6. Secure transfer of audio and multi-format production files

Data flow: Consonance to SFTP

For publishers managing print, digital, and audio formats, Consonance can trigger secure SFTP delivery of large production files such as EPUBs, audio masters, or accessibility files to specialized vendors. This is especially valuable when multiple external providers need controlled access to different format packages.

• Supports multi-format publishing workflows
• Provides secure transfer for large or sensitive media files
• Helps coordinate parallel production across vendors

7. Disaster recovery and archival export of critical publishing records

Data flow: Consonance to SFTP

Consonance can periodically export critical metadata, workflow history, contract references, and final production assets to a secure SFTP repository for backup or archival purposes. This gives publishers a compliant off-platform copy of essential records for business continuity and recovery planning.

• Protects key publishing records against system disruption
• Supports retention and compliance requirements
• Provides a secure archive for long-term access

Overall, integrating Consonance with SFTP helps publishers replace manual file exchange with secure, repeatable workflows that improve delivery speed, reduce errors, and strengthen control over sensitive publishing content.