Drupal - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Drupal and OpenText InfoArchive

1. Archiving expired website content and media from Drupal to OpenText InfoArchive

Drupal sites often accumulate large volumes of outdated pages, images, documents, and campaign assets. Integrating Drupal with OpenText InfoArchive allows content that has reached end-of-life to be automatically transferred into compliant long-term archive storage while preserving metadata, version history, and retention rules. This reduces Drupal database and file storage growth, improves site performance, and supports legal and regulatory retention requirements.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Lower infrastructure costs, faster site performance, and controlled retention of obsolete content
• Typical users: Web content teams, records management, legal, and IT operations

2. Retaining published government or regulated content for audit and compliance

Organizations in government, education, healthcare, and regulated industries often need to preserve published web content exactly as it appeared at a specific point in time. Drupal can publish public-facing pages, policy documents, notices, and announcements, while OpenText InfoArchive stores immutable copies for auditability and long-term compliance. This ensures the organization can prove what was published, when it was published, and who approved it.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Stronger audit readiness, reduced compliance risk, and defensible records retention
• Typical users: Compliance officers, legal teams, public affairs, and records managers

3. Archiving workflow history and approvals for content governance

Drupal content workflows often include drafts, reviews, approvals, and publishing steps across multiple stakeholders. By sending workflow logs, approval records, and content revision snapshots to OpenText InfoArchive, organizations can preserve the governance trail behind critical content decisions. This is especially useful for regulated communications, policy updates, and executive-approved announcements.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Better accountability, easier audits, and improved governance over published content
• Typical users: Editorial teams, compliance, internal audit, and legal

4. Preserving decommissioned Drupal sites and legacy digital properties

When an organization retires an older Drupal instance or consolidates multiple sites into a new platform, OpenText InfoArchive can serve as the long-term repository for the legacy site content. Instead of keeping the old Drupal environment running just for access to historical pages and documents, the organization can archive the content and metadata in InfoArchive while maintaining search and retrieval capabilities for authorized users.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Lower support and hosting costs, reduced technical debt, and safer system retirement
• Typical users: IT modernization teams, records management, and application owners

5. Storing regulated documents published through Drupal with retention controls

Drupal is often used to publish forms, reports, policy documents, manuals, and downloadable files. OpenText InfoArchive can archive these published assets with retention schedules based on document type, business function, or regulatory requirement. This helps ensure that published materials are retained for the required period and disposed of appropriately when retention expires.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Consistent retention enforcement, reduced manual records handling, and lower legal exposure
• Typical users: Records management, compliance, content operations, and IT

6. Providing historical access to archived content from Drupal user interfaces

In some organizations, users need to search or retrieve archived content without leaving the Drupal experience. Drupal can act as the front-end portal while OpenText InfoArchive stores the archived records in the background. Through integration, users can search archived pages, documents, or records from Drupal and access read-only copies based on permissions, which improves usability for internal staff and public service teams.

• Data flow: OpenText InfoArchive to Drupal
• Business value: Easier access to historical information, better user experience, and fewer support requests
• Typical users: Customer service teams, internal staff, researchers, and public users

7. Archiving multilingual and region-specific content for global compliance

Drupal is frequently used for multilingual websites and regional content variations. OpenText InfoArchive can preserve localized versions of pages, documents, and notices with their associated metadata, language tags, and publication dates. This is valuable for multinational organizations that must retain country-specific content for legal, regulatory, or corporate governance purposes.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Better global compliance, consistent retention across regions, and simplified content lifecycle management
• Typical users: Global web teams, legal, compliance, and regional content owners

8. Archiving structured content records generated by Drupal-based portals

Drupal is often used to capture structured submissions such as applications, requests, registrations, and case intake forms. These records can be archived in OpenText InfoArchive after processing, allowing the organization to retain the submitted data, attachments, and submission metadata in a compliant repository. This is useful for citizen services, education portals, membership systems, and internal request workflows.

• Data flow: Drupal to OpenText InfoArchive
• Business value: Reliable retention of submitted records, reduced database load, and improved operational control
• Typical users: Service operations, records management, IT, and business process owners