Frontify - ArchivesSpace Integration and Automation

Common Integration Use Cases Between Frontify and ArchivesSpace

Frontify and ArchivesSpace can complement each other by connecting brand governance and digital asset distribution with archival description and preservation workflows. Frontify helps teams manage brand guidelines, approved assets, and creative collaboration, while ArchivesSpace supports archival collection management, finding aids, and access to historical records. Together, they can improve consistency, discoverability, and controlled reuse of institutional content.

1. Publish archival collection highlights into Frontify for approved internal and external use

Direction: ArchivesSpace to Frontify

ArchivesSpace can feed selected collection descriptions, exhibit-ready images, and contextual metadata into Frontify so marketing, communications, and design teams can access approved historical content for campaigns, publications, and institutional storytelling. This reduces manual searching and ensures only vetted archival materials are reused.

• Archive staff selects approved items or collections in ArchivesSpace
• Metadata and preview assets are synced to Frontify
• Brand and communications teams use the content in compliant campaigns

2. Link brand-approved visual assets to archival records

Direction: Frontify to ArchivesSpace

Frontify can provide access to approved logos, event graphics, exhibit templates, and image derivatives that archivists may need when creating digital exhibits, educational materials, or public-facing collection pages. Linking these assets from ArchivesSpace helps ensure that archival content is presented with current brand standards.

• Frontify stores approved brand assets and templates
• ArchivesSpace records reference the correct asset links or identifiers
• Archivists use the latest approved visuals without duplicating files

3. Synchronize descriptive metadata for digital exhibits and collection landing pages

Direction: Bi-directional

When archival collections are promoted through branded web pages or digital exhibits, ArchivesSpace can provide authoritative collection metadata while Frontify can supply approved design elements and content blocks. This supports faster publishing of consistent, on-brand collection pages with accurate archival descriptions.

• ArchivesSpace sends collection titles, abstracts, dates, and subject terms
• Frontify provides page templates, imagery, and brand components
• Web or CMS teams assemble the final experience with less rework

4. Manage rights and usage guidance for archival images in brand workflows

Direction: ArchivesSpace to Frontify

ArchivesSpace often contains rights statements, access restrictions, and donor or reproduction notes. Syncing this information into Frontify helps marketing and design teams understand whether an archival image can be used in a brochure, social post, or presentation, and under what conditions. This lowers compliance risk and prevents unauthorized use.

• Rights metadata is attached to archival assets in ArchivesSpace
• Frontify displays usage restrictions alongside the asset
• Teams can quickly determine whether an asset is cleared for use

5. Create a controlled workflow for digitized archival assets used in campaigns

Direction: Bi-directional

Digitized photographs, documents, and ephemera can move from ArchivesSpace into Frontify for review, annotation, and approval before being used in branded materials. Once approved, Frontify can return usage status, campaign references, or final derivative links back to ArchivesSpace to maintain a complete record of how archival content was used.

• ArchivesSpace provides source assets and descriptive context
• Frontify manages review, approval, and brand compliance
• Final usage details are written back for auditability

6. Support exhibit production with shared asset and metadata references

Direction: Bi-directional

For museums, universities, libraries, and cultural institutions, exhibit teams often need both archival content and brand-approved design assets. Integrating the two systems allows curators, designers, and communications staff to work from a shared reference set, reducing duplicate file handling and improving coordination across exhibit production.

• ArchivesSpace supplies item-level descriptions and source references
• Frontify supplies exhibit graphics, layouts, and brand templates
• Project teams collaborate using consistent asset references

7. Improve discovery of archival content for non-archivist teams

Direction: ArchivesSpace to Frontify

Frontify can act as a more accessible front door for non-technical users who need archival content but do not work directly in ArchivesSpace. By surfacing curated archival collections, images, and metadata in Frontify, organizations make historical content easier to find and reuse across departments while preserving archival control in the source system.

• Archivists curate approved content sets in ArchivesSpace
• Frontify presents searchable collections for broader business users
• Teams access historical assets without navigating archival tools directly

These integrations are most valuable when organizations want to combine archival stewardship with modern brand execution. The result is better governance, faster content reuse, and stronger alignment between historical collections and public-facing communications.