Frontify - Microsoft Teams Integration and Automation

Common Integration Use Cases Between Frontify and Microsoft Teams

1. Brand guideline change notifications to Teams

Flow: Frontify ? Microsoft Teams

When brand managers update logo rules, tone-of-voice guidance, templates, or campaign standards in Frontify, automated notifications can be posted to relevant Teams channels. This ensures marketing, sales, regional teams, and agencies are immediately aware of approved changes and can adopt them without relying on email updates.

• Reduces use of outdated brand materials
• Improves adoption of new brand standards
• Supports faster rollout of rebranding or campaign updates

2. Asset approval collaboration in Teams

Flow: Microsoft Teams ? Frontify

Teams conversations can be used to review draft creative assets, with approved files or final decisions pushed into Frontify as the source of truth. This is useful for marketing and design teams that collaborate in Teams but need governed storage and version control in Frontify.

• Keeps final approved assets centralized in Frontify
• Reduces confusion caused by multiple file versions in chat threads
• Speeds up review cycles across distributed teams

3. Centralized campaign launch coordination

Flow: Bi-directional

Campaign teams can manage launch discussions in Microsoft Teams while linking directly to campaign assets, templates, and brand rules stored in Frontify. Updates in Frontify, such as new approved visuals or messaging guidance, can be surfaced in Teams so launch stakeholders stay aligned throughout execution.

• Improves coordination between brand, creative, and regional teams
• Provides a single collaboration space with access to governed brand content
• Helps teams launch campaigns faster with fewer approval delays

4. Brand asset request and fulfillment workflow

Flow: Microsoft Teams ? Frontify

Employees can submit requests for logos, templates, or approved imagery through Teams, which then routes the request to Frontify for asset lookup or publishing. Brand or design teams can respond with the correct approved asset, ensuring users receive compliant materials without searching across disconnected folders.

• Reduces ad hoc requests to design teams
• Improves self-service access to approved brand assets
• Minimizes risk of using unapproved content

5. Regional brand governance and local adaptation review

Flow: Frontify ? Microsoft Teams

Global brand teams can publish updated brand standards in Frontify and automatically notify regional marketing teams in Teams for local review and implementation. Teams channels can be used to discuss local adaptations while Frontify remains the controlled repository for the official brand framework.

• Supports consistent global branding with local flexibility
• Improves governance across distributed markets
• Creates a clear review path for regional stakeholders

6. Creative feedback loop for design teams

Flow: Bi-directional

Designers can share draft concepts in Teams for quick stakeholder feedback, then publish the selected final version to Frontify for long-term use. Comments and decisions from Teams can be captured and linked to the asset record in Frontify, creating traceability from review to approval.

• Shortens feedback cycles
• Preserves approval history for audit and governance
• Ensures only finalized assets are distributed broadly

7. Brand training and onboarding communication

Flow: Frontify ? Microsoft Teams

When new brand training materials, playbooks, or onboarding guides are added to Frontify, Teams can automatically notify new hires or relevant departments. This helps onboarding teams and managers ensure employees know where to find current brand resources and how to apply them correctly.

• Improves onboarding consistency
• Drives awareness of brand resources across the organization
• Reduces reliance on manual training follow-up

8. Incident response for brand compliance issues

Flow: Microsoft Teams ? Frontify

If a team identifies a brand compliance issue in Teams, such as an outdated logo in a presentation or a noncompliant template in use, the issue can be logged and linked to the relevant Frontify asset or guideline. Brand governance teams can then update the source content in Frontify and notify stakeholders in Teams.

• Creates a faster remediation process for brand issues
• Improves accountability and tracking of compliance actions
• Helps prevent repeated misuse of outdated materials