FTP - OpenText File 360 Integration and Automation

Common Integration Use Cases Between FTP and OpenText File 360

• Securely publishing FTP-delivered files to controlled collaboration spaces
  

  Flow: FTP to OpenText File 360

  Organizations can automate the transfer of files received via FTP into OpenText File 360 for secure review, approval, and collaboration. For example, a manufacturer can receive product images, spec sheets, or pricing files from suppliers through FTP and then place them into File 360 folders with role-based access for merchandising, legal, and operations teams. This reduces email-based file sharing, improves auditability, and ensures only authorized users can access sensitive content.

• Distributing approved files from OpenText File 360 to external partners through FTP
  

  Flow: OpenText File 360 to FTP

  Teams can use File 360 as the controlled workspace for final file approval, then automatically export approved assets to FTP endpoints used by retailers, print vendors, broadcasters, or logistics partners. A publishing company, for instance, can store final ad creatives in File 360, apply approval workflows, and then push the approved files to a partner FTP server for production. This supports governance while still meeting partner requirements for file-based delivery.

• Centralizing legacy FTP feeds into a governed file repository
  

  Flow: FTP to OpenText File 360

  Many enterprises still receive recurring batch files from legacy systems or third parties over FTP, such as inventory updates, order extracts, or compliance reports. Integrating FTP with File 360 allows these feeds to be automatically synchronized into a secure repository where business users can access, review, and retain them under policy controls. This is especially useful for finance, supply chain, and operations teams that need a reliable record of inbound files without exposing FTP servers broadly.

• Providing controlled access to large media assets received via FTP
  

  Flow: FTP to OpenText File 360

  Media, marketing, and creative teams often receive large video, image, or artwork files through FTP from agencies or production houses. By moving those assets into File 360, organizations can enable secure sharing with internal stakeholders and external reviewers without duplicating files across multiple ad hoc locations. This improves version control, reduces the risk of unauthorized distribution, and creates a single governed location for collaboration.

• Using OpenText File 360 as the approval layer before batch FTP distribution
  

  Flow: OpenText File 360 to FTP

  Enterprises can manage draft files in File 360, route them through review and approval, and only then release them to downstream FTP-based systems. A retail organization could use this pattern for weekly product catalog updates, where merchandising teams validate pricing and content in File 360 before the final file is exported to distributor FTP servers. This reduces errors in downstream batch processing and helps prevent unapproved content from being published.

• Securely exchanging compliance and audit files with external auditors or regulators
  

  Flow: Bi-directional

  Organizations can receive supporting documents, evidence files, and reports from internal systems via FTP, then store and share them through File 360 with auditors, legal teams, or regulators. In the other direction, auditors can upload requested artifacts to a controlled FTP endpoint, after which the files are moved into File 360 for retention and internal review. This creates a more secure and traceable process for sensitive document exchange than unmanaged file transfers or email attachments.

• Automating backup and archival of FTP-based business files into a governed repository
  

  Flow: FTP to OpenText File 360

  Enterprises can use File 360 as a secure archive for important files that arrive through scheduled FTP jobs, such as daily reports, shipment manifests, or production outputs. Instead of leaving these files only on a file server or local share, they can be synchronized into File 360 for retention, search, and controlled access. This is valuable for teams that need both operational continuity and long-term traceability of business records.

• Supporting partner onboarding with secure file exchange and controlled handoff
  

  Flow: Bi-directional

  When onboarding new suppliers, distributors, or service providers, organizations can use FTP for initial batch exchange of structured files and File 360 for ongoing secure collaboration around exceptions, corrections, and supporting documents. For example, a logistics team may receive shipment data via FTP, then use File 360 to share exception reports, signed documents, and corrective action files with the partner. This combination supports both system-to-system transfer and business-user collaboration in one workflow.