FTP - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between FTP and OpenText InfoArchive

1. Archiving FTP-delivered batch files for regulatory retention

Organizations often receive daily or weekly batch files through FTP from suppliers, distributors, or internal systems. These files can be automatically ingested into OpenText InfoArchive for long-term retention, auditability, and controlled access.

• Flow: FTP to OpenText InfoArchive
• Business value: Preserves source files used in operational decisions and compliance reporting
• Typical users: Compliance, records management, IT operations

2. Preserving legacy system exports during application decommissioning

When retiring a legacy application that exports data files via FTP, those exports can be transferred into OpenText InfoArchive to maintain searchable historical records after the source system is shut down. This supports system retirement without losing access to critical business data.

• Flow: FTP to OpenText InfoArchive
• Business value: Reduces legacy infrastructure costs while retaining access to historical records
• Typical users: Application owners, infrastructure teams, records managers

3. Archiving inbound partner files for audit and dispute resolution

Retailers, manufacturers, and publishers frequently exchange product, inventory, shipment, or media files with external partners over FTP. Storing these files in OpenText InfoArchive creates a defensible archive for audits, contract disputes, and operational traceability.

• Flow: FTP to OpenText InfoArchive
• Business value: Provides evidence of what was received, when it was received, and in what form
• Typical users: Supply chain, legal, audit, operations

4. Retaining outbound files sent to vendors or regulators

Many organizations generate outbound FTP transfers such as product catalogs, pricing files, claims extracts, or compliance submissions. A copy of each outbound file can be archived in OpenText InfoArchive to prove what was transmitted and support future review.

• Flow: FTP to OpenText InfoArchive
• Business value: Creates a complete record of external communications and submissions
• Typical users: Finance, compliance, merchandising, customer operations

5. Archiving large unstructured content files after transfer completion

FTP is often used to move large unstructured files such as images, scanned documents, video, and production assets. Once delivery is confirmed, those files can be archived in OpenText InfoArchive to support retention policies and reduce dependence on active file shares.

• Flow: FTP to OpenText InfoArchive
• Business value: Protects high-value digital assets while enabling controlled long-term storage
• Typical users: Media operations, creative services, document management teams

6. Using InfoArchive as the retention repository for scheduled FTP extracts

Enterprise systems often produce scheduled FTP extracts for reporting, reconciliation, or downstream processing. OpenText InfoArchive can serve as the retention layer for these extracts, ensuring that each batch is preserved according to retention schedules and disposition rules.

• Flow: FTP to OpenText InfoArchive
• Business value: Simplifies retention governance for recurring batch outputs
• Typical users: Data governance, IT, business operations

7. Supporting eDiscovery and audit retrieval for archived FTP content

When business files are transferred by FTP and later needed for legal hold, audit, or investigation, OpenText InfoArchive can provide centralized retrieval without restoring the original source system. This reduces response time and avoids operational disruption.

• Flow: FTP to OpenText InfoArchive
• Business value: Speeds legal and audit response while minimizing impact on production systems
• Typical users: Legal, compliance, internal audit, risk management

8. Controlled re-access to archived files for downstream business review

In some workflows, archived FTP files must be reviewed or reused by business teams after the original transfer. OpenText InfoArchive can provide governed access to archived files for authorized users without reopening the FTP source or maintaining the original application.

• Flow: OpenText InfoArchive to business users or downstream systems
• Business value: Enables secure access to historical files while reducing dependency on legacy repositories
• Typical users: Operations, customer service, finance, records teams