FTP - Preservica Integration and Automation

Common Integration Use Cases Between FTP and Preservica

FTP and Preservica complement each other well in organizations that need to move large volumes of files into or out of a long-term digital preservation environment. FTP is often used for scheduled, system-to-system file delivery, while Preservica provides secure archival storage, preservation workflows, metadata management, and long-term access to digital content. Together, they support efficient ingestion, retention, and controlled distribution of business-critical files.

• Automated Ingestion of Legacy Records into Preservica

  Direction: FTP to Preservica

  Organizations can use FTP to batch transfer legacy records, scanned documents, email exports, or media files from older content systems into Preservica for long-term preservation. This is especially useful during system decommissioning or records migration projects where large file sets must be moved in scheduled batches. The business value is faster migration, reduced manual handling, and improved compliance with retention requirements.

• Scheduled Transfer of Departmental Archives for Compliance Retention

  Direction: FTP to Preservica

  Business units such as legal, HR, finance, or marketing can export monthly or quarterly archive packages to an FTP location, where Preservica ingests them automatically. This supports retention of contracts, payroll records, policy documents, campaign assets, and audit evidence in a controlled archive. It reduces the risk of records being stored in unmanaged shared drives or local folders.

• Preservation of High-Volume Media and Production Assets

  Direction: FTP to Preservica

  Media, publishing, and communications teams can deliver large video files, high-resolution images, and production masters through FTP into Preservica for preservation and future reuse. Preservica can then maintain the files with associated metadata and fixity controls. This helps organizations protect valuable creative assets while keeping production teams focused on delivery rather than archive management.

• Export of Archived Content from Preservica to FTP for External Sharing

  Direction: Preservica to FTP

  When approved users need archived content for external review, legal discovery, or partner distribution, Preservica can export selected files and place them on an FTP server for downstream retrieval. This is useful when recipients rely on file-based delivery rather than direct access to the archive platform. It improves controlled sharing while preserving governance over what is released.

• Bulk Transfer of Retention-Expired Content for Downstream Disposal Review

  Direction: Preservica to FTP

  Preservica can identify content that has reached the end of its retention period and export a review package to FTP for records teams, compliance officers, or external disposal vendors. The exported package can include files and metadata needed to validate what is eligible for deletion or legal hold release. This creates a structured offboarding process for records lifecycle management.

• Ingestion of Partner-Delivered Content into a Central Archive

  Direction: FTP to Preservica

  Suppliers, agencies, broadcasters, or research partners often deliver content through FTP because it is simple and widely supported. Those deliveries can be automatically routed into Preservica for preservation, indexing, and access control. This is valuable for organizations that receive recurring content packages from external parties and need a reliable archive of received materials.

• Preservation of System Backups and Export Files from Operational Platforms

  Direction: FTP to Preservica

  Operational systems can generate periodic export files, database extracts, or backup packages and place them on FTP for automated transfer into Preservica. This gives organizations a durable archive of critical system snapshots, reports, and transaction extracts that may be needed for audit, investigation, or historical reference. It reduces dependency on short-term storage systems and supports business continuity.

These integration patterns are most effective when FTP is used as the transport layer and Preservica is used as the governed preservation and access layer. The result is a practical, low-friction workflow for moving large files into managed archival storage and retrieving them when business or compliance needs require it.