Google Drive - OpenText Directory Services Integration and Automation

Common Integration Use Cases Between Google Drive and OpenText Directory Services

• Automated user and group provisioning for shared Drive access
  When a user or team is created in OpenText Directory Services, the integration can automatically create or update the corresponding Google Drive sharing groups and folder permissions. This ensures employees receive the right access to project folders, departmental repositories, and collaboration spaces without manual administration. Direction: OpenText Directory Services to Google Drive.
• Role based access control for sensitive business documents
  Directory roles maintained in OpenText Directory Services can be mapped to Google Drive folder permissions so that finance, legal, HR, and executive documents are only accessible to approved users. This reduces the risk of unauthorized file sharing and helps enforce least privilege access across the organization. Direction: OpenText Directory Services to Google Drive.
• Automatic access removal when employees change roles or leave
  When a user is disabled, moved to another department, or removed from a group in OpenText Directory Services, their access to shared Google Drive folders can be revoked immediately. This supports faster offboarding, reduces orphaned access, and improves compliance with internal security policies. Direction: OpenText Directory Services to Google Drive.
• Department based shared workspace setup
  Directory groups such as Marketing, Sales, Operations, and Product can be synchronized to Google Drive shared folders to create standardized team workspaces. Each group receives the correct folder structure and permissions, allowing teams to collaborate on documents, presentations, and assets with less IT involvement. Direction: OpenText Directory Services to Google Drive.
• Centralized identity driven access governance for external collaboration
  OpenText Directory Services can serve as the authoritative source for who is allowed to collaborate with external partners through Google Drive. Approved users can be placed into controlled groups that grant access to partner folders, helping business teams share files securely while maintaining governance over external document exchange. Direction: OpenText Directory Services to Google Drive.
• Directory synchronized access for project based file repositories
  For cross functional projects, project membership in OpenText Directory Services can automatically determine access to the matching Google Drive project folder. As team composition changes, access updates in near real time, keeping project documents aligned with current staffing and reducing manual permission maintenance. Direction: OpenText Directory Services to Google Drive.
• Audit ready identity and access alignment
  By synchronizing user and group data from OpenText Directory Services with Google Drive permissions, organizations can more easily demonstrate who had access to which files and why. This supports audits, internal controls, and investigations by tying document access back to managed directory identities and approved roles. Direction: Bi directional, with OpenText Directory Services as the master identity source and Google Drive as the access target.