Google Drive - OpenText Identity and Access Management Integration and Automation

Common Integration Use Cases Between Google Drive and OpenText Identity and Access Management

• Automated access provisioning for shared Google Drive folders
  When a user is created or assigned to a role in OpenText Identity and Access Management, the integration can automatically grant the appropriate Google Drive folder permissions based on job function, department, or project assignment. This reduces manual access requests, speeds onboarding, and helps ensure employees only see the files they need.
• Role based document access for regulated business content
  Organizations can use OpenText Identity and Access Management to enforce role based access rules for sensitive files stored in Google Drive, such as legal documents, HR records, finance reports, or customer contracts. Access can be aligned to identity attributes and business roles, improving compliance and reducing the risk of unauthorized file sharing.
• Single sign on for secure Google Drive access
  Employees can authenticate through OpenText Identity and Access Management and then access Google Drive without repeated logins. This creates a smoother user experience while centralizing authentication policies, password controls, and session management in the enterprise identity platform.
• Automated deprovisioning when users change roles or leave
  When an employee is terminated, transferred, or changes departments in OpenText Identity and Access Management, their Google Drive access can be removed automatically. This helps prevent orphaned access to shared folders and confidential documents, reducing security exposure and administrative overhead.
• Controlled external partner collaboration
  For projects involving agencies, vendors, or consultants, OpenText Identity and Access Management can govern which external identities are allowed to access specific Google Drive folders. This supports time bound access, least privilege controls, and easier auditing of third party collaboration on marketing assets, project files, or shared deliverables.
• Access certification for shared content repositories
  Periodic access reviews can be driven from OpenText Identity and Access Management to validate who still needs access to key Google Drive repositories. Managers and data owners can review permissions for team folders, approve or revoke access, and maintain a cleaner, more defensible access model.
• Audit ready identity and file access traceability
  By linking Google Drive access events with identity records in OpenText Identity and Access Management, security and compliance teams can trace who accessed which shared content and under what authorization. This is valuable for investigations, audit preparation, and demonstrating control over sensitive business documents.
• Project based workspace lifecycle management
  For cross functional initiatives, OpenText Identity and Access Management can trigger creation, permissioning, and eventual retirement of Google Drive project folders based on project status or team membership. This ensures project documents are accessible during active work and properly restricted or archived when the project ends.