Google Drive - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between Google Drive and OpenText Lens - Data Visibility

1. Google Drive content discovery and risk classification

Data flow: Google Drive ? OpenText Lens - Data Visibility

Use OpenText Lens to scan Google Drive folders and classify documents by sensitivity, redundancy, and business relevance. This helps security, compliance, and records teams identify where confidential contracts, HR files, financial reports, or outdated drafts are stored across shared drives and user folders.

• Find exposed sensitive files in shared team drives
• Identify duplicate or obsolete documents for cleanup
• Support data retention and access review programs

2. Pre-migration assessment for content rationalization

Data flow: Google Drive ? OpenText Lens - Data Visibility

Before migrating Google Drive content to another repository or restructuring Drive into new shared drives, use Lens to analyze file inventories and determine what should be moved, archived, or deleted. This reduces migration volume and avoids carrying unnecessary content into the target environment.

• Profile file types, owners, and last modified dates
• Flag stale project folders and inactive content
• Prioritize high-value content for migration

3. Compliance reporting for regulated business content

Data flow: Google Drive ? OpenText Lens - Data Visibility

Organizations can use Lens to generate compliance reports on documents stored in Google Drive that may contain regulated information such as personal data, legal records, or financial documents. This supports audit preparation and helps compliance teams demonstrate control over unstructured content.

• Locate files that may fall under privacy or retention rules
• Provide evidence for audits and internal controls
• Reduce risk from uncontrolled file sharing

4. Sensitive content remediation workflow

Data flow: OpenText Lens - Data Visibility ? Google Drive

When Lens identifies sensitive or misclassified files in Google Drive, remediation tasks can be routed back to content owners or Drive administrators for action. This creates a practical workflow for re-permissioning, relocating, or removing files that should not remain broadly accessible.

• Notify owners of files with excessive sharing
• Trigger folder restructuring or permission changes
• Track remediation status across departments

5. Shared drive governance and ownership review

Data flow: Google Drive ? OpenText Lens - Data Visibility

Lens can analyze shared drives to identify orphaned content, inactive owners, and folders with unclear stewardship. This is especially useful for IT and business operations teams managing large collaborative environments where ownership often changes over time.

• Detect shared drives with no active business owner
• Highlight content with no recent activity
• Support periodic governance reviews

6. Redundant content cleanup to reduce storage and search noise

Data flow: Google Drive ? OpenText Lens - Data Visibility

Use Lens to identify duplicate presentations, repeated project exports, and obsolete working files across Google Drive. This improves search quality, reduces storage consumption, and makes it easier for teams to find the current version of critical documents.

• Locate duplicate versions across departments
• Remove outdated drafts and superseded files
• Improve document retrieval for end users

7. Information governance for collaboration with external partners

Data flow: Google Drive ? OpenText Lens - Data Visibility

For organizations sharing Drive content with agencies, vendors, or contractors, Lens can help identify files that should not be externally accessible or retained longer than necessary. This supports tighter governance over marketing assets, project deliverables, and partner collaboration spaces.

• Review externally shared folders for sensitive content
• Identify files that should be removed after project completion
• Support third-party risk and access governance