Google Sheets - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between Google Sheets and OpenText Lens - Data Visibility

Google Sheets and OpenText Lens - Data Visibility complement each other well in data governance, cleanup, and migration programs. Google Sheets provides a collaborative workspace for business users to review, enrich, and approve structured lists, while OpenText Lens identifies unstructured content, classifies risk, and exposes what data exists across repositories. Together, they support practical workflows that connect discovery, decision-making, and remediation.

1. Sensitive Content Review and Remediation Tracking

Data flow: OpenText Lens - Data Visibility to Google Sheets

OpenText Lens can scan file shares, content repositories, and collaboration platforms to identify sensitive, redundant, or obsolete documents. The findings can be exported into Google Sheets for legal, compliance, and records teams to review, assign owners, and track remediation actions.

• Business users filter content by sensitivity, repository, department, or retention status
• Teams assign disposition decisions such as retain, delete, archive, or review
• Project managers monitor remediation progress in a shared spreadsheet

Business value: Speeds up data cleanup programs and creates a transparent audit trail for governance decisions.

2. Migration Readiness Assessment and Cutover Planning

Data flow: OpenText Lens - Data Visibility to Google Sheets

Before migrating content to a new platform, OpenText Lens can inventory unstructured data and flag obsolete, duplicate, or high-risk files. The results can be loaded into Google Sheets so migration teams can classify content by business value, owner, and migration priority.

• Migration leads use Sheets to build a file-by-file disposition plan
• Business owners validate which content should move, be archived, or be excluded
• Teams track exceptions and approvals in one shared workspace

Business value: Reduces migration volume, lowers risk, and improves cutover planning accuracy.

3. Departmental Data Ownership and Stewardship Assignment

Data flow: OpenText Lens - Data Visibility to Google Sheets

OpenText Lens can identify repositories and content clusters that belong to specific business units or functions. Those findings can be pushed into Google Sheets to help data stewards confirm ownership, assign reviewers, and document accountability for unstructured content.

• Stewards review repository-level inventories in a familiar spreadsheet format
• Ownership gaps are highlighted for follow-up
• Action items can be assigned to legal, HR, finance, or operations teams

Business value: Improves accountability for content governance and reduces orphaned data.

4. Retention Policy Validation and Exception Management

Data flow: OpenText Lens - Data Visibility to Google Sheets

Organizations can use OpenText Lens to identify content that may violate retention rules or exceed policy thresholds. Google Sheets can then serve as the review and exception log where compliance teams document policy decisions, legal holds, and approved exceptions.

• Compliance teams review flagged content by policy category
• Exceptions are recorded with justification and approver details
• Legal hold lists can be maintained and shared across stakeholders

Business value: Supports defensible retention practices and simplifies policy enforcement.

5. Risk Register for Unstructured Data Cleanup Programs

Data flow: OpenText Lens - Data Visibility to Google Sheets

OpenText Lens can surface repositories containing high-risk or outdated content, and Google Sheets can be used to maintain a live risk register. This gives program managers a simple way to track remediation status, risk severity, remediation owner, and target dates.

• Risk items are grouped by repository, business unit, or content type
• Owners update status directly in the shared sheet
• Leadership can review progress without needing direct access to the scanning tool

Business value: Creates a practical operating model for enterprise cleanup and risk reduction initiatives.

6. Content Review Worklists for Business Validation

Data flow: OpenText Lens - Data Visibility to Google Sheets

When OpenText Lens identifies large sets of documents that need business validation, the results can be exported to Google Sheets as review worklists. Subject matter experts can then confirm whether content is active, obsolete, duplicate, or subject to special handling.

• Reviewers can work through prioritized batches of content
• Comments and status updates can be captured in the sheet
• Completed decisions can be fed back into governance workflows

Business value: Makes large-scale content review manageable for distributed teams.

7. Compliance Reporting and Executive Dashboards

Data flow: Bi-directional, primarily OpenText Lens - Data Visibility to Google Sheets

OpenText Lens provides the underlying discovery data, while Google Sheets can aggregate the results into executive-ready dashboards and compliance reports. Teams can combine scan outputs with manual review data to show progress on cleanup, risk reduction, and policy enforcement.

• Metrics such as sensitive file counts, remediation rates, and open exceptions can be tracked
• Regional or departmental summaries can be maintained in separate tabs
• Leadership reporting can be refreshed as new scan results are imported

Business value: Improves visibility for governance programs and supports faster reporting cycles.