HTTP - Preservica Integration and Automation

Common Integration Use Cases Between HTTP and Preservica

1. Automated archival of web content and digital assets

Data flow: HTTP to Preservica

Web applications, CMS platforms, or DAM systems can use HTTP APIs or webhooks to send finalized content, images, videos, and supporting files into Preservica for long-term preservation. This is useful when marketing campaigns, product pages, or public web content must be retained for compliance, legal hold, or historical reference.

• Automatically capture published website pages and associated media
• Preserve final versions of campaign assets after expiration
• Reduce manual export and archive effort for content teams

2. Preservation of records generated by business systems

Data flow: HTTP to Preservica

Enterprise applications that expose HTTP endpoints can push invoices, contracts, policy documents, HR records, or case files into Preservica as soon as they are approved or closed. This ensures records are preserved in a controlled archive with retention and audit requirements applied consistently.

• Archive signed agreements from CRM or contract management tools
• Store closed case files from service platforms
• Support records management and regulatory compliance

3. Real-time preservation triggered by workflow events

Data flow: Bi-directional

HTTP webhooks can trigger preservation actions in Preservica when a business event occurs, such as document approval, project closure, or publication. Preservica can then return status updates through HTTP callbacks or API responses so upstream systems know whether the archive action succeeded.

• Trigger archive on approval, publish, or close events
• Receive success or failure notifications back into the source system
• Improve operational visibility for business and IT teams

4. Retrieval of preserved content for audits and investigations

Data flow: Preservica to HTTP

Audit portals, compliance dashboards, or case management applications can use HTTP requests to retrieve preserved records, metadata, and access links from Preservica when needed for audits, legal discovery, or internal investigations. This reduces time spent searching across multiple repositories.

• Provide auditors with controlled access to archived evidence
• Surface preserved documents inside compliance or legal systems
• Speed up response to regulatory and litigation requests

5. Synchronization of metadata between active systems and archive

Data flow: Bi-directional

HTTP-based integrations can keep metadata aligned between operational systems and Preservica, including document titles, owners, retention categories, case IDs, and classification tags. This helps ensure archived content remains searchable and governed according to business rules.

• Push classification and retention metadata into Preservica
• Return archive identifiers to the source system for traceability
• Maintain consistent search and reporting across platforms

6. Headless content delivery from preserved collections

Data flow: Preservica to HTTP

Organizations can expose selected preserved assets through HTTP endpoints to internal portals, knowledge bases, or public-facing history sites. This is valuable when teams need read-only access to historical documents, product documentation, or brand assets without restoring them into operational systems.

• Deliver archived content to intranet or customer portals
• Support historical reference sites and digital exhibitions
• Avoid duplicate storage and manual file extraction

7. Compliance-driven retention and disposition orchestration

Data flow: HTTP to Preservica and Preservica to HTTP

Business applications can send records to Preservica with retention rules applied via HTTP integration, while Preservica can notify source systems when items are eligible for review, transfer, or disposition. This creates a controlled workflow for records lifecycle management across departments.

• Automate retention assignment based on record type or business unit
• Notify owners when review or disposition actions are due
• Reduce compliance risk and manual tracking effort

8. Preservation of media and digital content from customer-facing platforms

Data flow: HTTP to Preservica

E-commerce, marketing, and media platforms often generate high volumes of images, videos, and campaign files through HTTP services. These assets can be automatically transferred to Preservica after publication or campaign completion to maintain a permanent record of customer-facing content and brand history.

• Archive product imagery and promotional videos
• Preserve campaign assets for brand governance and reuse
• Support legal and historical retention of public content