MediaValet - OpenText Core Capture Services Integration and Automation

Common Integration Use Cases Between MediaValet and OpenText Core Capture Services

MediaValet and OpenText Core Capture Services complement each other well in document-heavy enterprise workflows. OpenText Core Capture Services excels at ingesting, classifying, and extracting data from incoming documents, while MediaValet provides secure storage, governance, version control, and controlled distribution of approved digital assets. Together, they can streamline intake, improve content quality, and reduce manual handling across marketing, operations, compliance, and customer-facing teams.

1. Digital Mailroom Intake to Central Asset Repository

Flow: OpenText Core Capture Services to MediaValet

Incoming correspondence, signed forms, scanned packets, and supporting documents are captured and classified in OpenText Core Capture Services, then routed into MediaValet as searchable records or supporting assets. Metadata such as document type, sender, date received, and case or department can be passed along for organization and retrieval.

• Reduces manual sorting of inbound mail and scanned documents
• Creates a secure, centralized repository for business-critical records
• Improves retrieval for legal, HR, operations, and customer service teams

2. Marketing Asset Approval with Source Document Capture

Flow: OpenText Core Capture Services to MediaValet

Marketing teams often receive briefs, legal releases, product claims documentation, and vendor submissions in document form. OpenText Core Capture Services can extract key fields and classify these inputs before they are stored in MediaValet alongside creative assets. This gives reviewers a complete package of source documents and final assets for approval and audit purposes.

• Supports compliant review of regulated marketing content
• Keeps source documentation linked to final approved assets
• Improves traceability for brand, legal, and compliance teams

3. Accounts Payable Supporting Document Archive

Flow: OpenText Core Capture Services to MediaValet

Invoices, purchase orders, receipts, and remittance documents can be captured and extracted in OpenText Core Capture Services, then archived in MediaValet as supporting evidence tied to payment or vendor records. Finance teams can use MediaValet to retain approved copies, version history, and audit-ready documentation for internal review or external audits.

• Creates a secure archive for AP support files
• Improves audit readiness and document traceability
• Reduces time spent searching for backup documentation

4. Customer Onboarding Document Package Management

Flow: OpenText Core Capture Services to MediaValet

During customer onboarding, signed agreements, identity documents, tax forms, and compliance questionnaires can be captured and classified in OpenText Core Capture Services. Approved documents are then stored in MediaValet as a complete onboarding package, organized by customer, region, or product line for easy access by operations, sales, and compliance teams.

• Speeds up onboarding by reducing manual document handling
• Ensures complete and organized customer records
• Supports regulated onboarding processes with better governance

5. Controlled Distribution of Extracted Content for Cross Team Use

Flow: OpenText Core Capture Services to MediaValet, then MediaValet to downstream teams

OpenText Core Capture Services can extract content from forms, contracts, or correspondence and pass the cleaned, classified output into MediaValet. From there, approved teams can securely share the documents with internal stakeholders, external agencies, or regional offices using MediaValet access controls and audit logging.

• Improves controlled sharing of sensitive business documents
• Reduces duplicate file storage across departments
• Provides visibility into who accessed what and when

6. Brand Compliance Archive for Regulated Industries

Flow: Bi-directional, with OpenText Core Capture Services feeding compliance documents into MediaValet

Organizations in healthcare, financial services, and other regulated sectors can use OpenText Core Capture Services to capture policy acknowledgments, consent forms, disclosures, and regulatory correspondence. MediaValet then serves as the long-term repository for approved brand and compliance assets, ensuring that teams use only current, validated materials.

• Supports strict retention and audit requirements
• Helps prevent use of outdated or unapproved materials
• Improves governance across distributed teams and partners

7. Vendor and Partner Content Intake for Campaign Operations

Flow: OpenText Core Capture Services to MediaValet

External vendors and partners often submit product sheets, legal approvals, media releases, and campaign-related documents in mixed formats. OpenText Core Capture Services can classify and extract metadata from these submissions, then store them in MediaValet for campaign managers, creative teams, and legal reviewers to access in one controlled environment.

• Streamlines intake from external contributors
• Improves collaboration between marketing, procurement, and legal teams
• Keeps partner-submitted content organized and searchable

8. Audit-Ready Document and Asset Governance

Flow: OpenText Core Capture Services to MediaValet, with MediaValet as the governed archive

For processes that require proof of intake, review, and approval, OpenText Core Capture Services can capture the original documents and extract key metadata, while MediaValet stores the final approved versions with version control and audit logs. This creates a complete chain of custody from document receipt to final asset distribution.

• Strengthens governance and compliance reporting
• Provides a single source of truth for approved content
• Reduces risk associated with missing or untracked documents

In summary, OpenText Core Capture Services is best used to ingest and structure incoming document content, while MediaValet is best used to govern, store, and distribute the resulting approved assets. An integration between the two can significantly improve document lifecycle management, reduce manual effort, and support secure cross-functional collaboration.