MediaValet - OpenText Core Signature Integration and Automation

Common Integration Use Cases Between MediaValet and OpenText Core Signature

MediaValet and OpenText Core Signature complement each other well in organizations that manage branded content, regulated documents, and approval-heavy business processes. MediaValet serves as the secure system of record for digital assets, while OpenText Core Signature adds legally binding signature workflows for documents that require formal approval or execution. Together, they can reduce manual handoffs, improve compliance, and accelerate cross-functional workflows.

1. Brand and Legal Approval of External Marketing Assets

Flow: MediaValet to OpenText Core Signature

Marketing teams can store campaign assets, brand guidelines, and final creative files in MediaValet, then route approval documents such as brand release forms, legal disclaimers, or campaign authorization sheets through OpenText Core Signature. Once signed, the executed approval record can be returned to MediaValet and linked to the approved asset version.

• Ensures only legally approved assets are published or shared
• Creates a clear audit trail between the asset and its signed approval
• Reduces risk of using unapproved creative in regulated campaigns

2. Contract and SOW Attachment to Approved Creative Deliverables

Flow: Bi-directional

Agencies, procurement teams, and internal creative departments can manage final deliverables in MediaValet while sending associated contracts, statements of work, or licensing agreements to OpenText Core Signature for execution. After signing, the completed agreement is stored back in MediaValet alongside the final asset package for easy retrieval.

• Keeps deliverables and commercial agreements connected in one controlled repository
• Speeds up project closeout and vendor onboarding
• Supports compliance by preserving signed records with the final asset set

3. HR Policy and Employee Acknowledgement Distribution

Flow: MediaValet to OpenText Core Signature

HR teams can use MediaValet to manage policy documents, onboarding videos, employee handbooks, and training materials. When a policy requires formal acknowledgement, the relevant document is sent to OpenText Core Signature for employee signature. Signed acknowledgements are then archived in MediaValet with the corresponding policy version.

• Improves tracking of employee acceptance for updated policies
• Supports onboarding and annual compliance training
• Provides version-specific proof of acknowledgement

4. Customer Onboarding Pack with Signed Agreements and Shared Assets

Flow: OpenText Core Signature to MediaValet

Sales or customer success teams can use OpenText Core Signature to collect signed onboarding agreements, service terms, or consent forms. Once executed, the signed documents are automatically stored in MediaValet together with welcome kits, product sheets, implementation guides, and branded onboarding assets that can be shared with the customer or internal delivery teams.

• Creates a complete onboarding package with both signed documents and supporting materials
• Reduces time spent searching across systems for customer records
• Improves handoff from sales to implementation and support

5. Compliance Controlled Distribution of Regulated Documents

Flow: MediaValet to OpenText Core Signature

In regulated industries such as healthcare, financial services, or manufacturing, teams often need signed approval for controlled documents like product claims, safety notices, or regulatory submissions. MediaValet can manage the master document and version history, while OpenText Core Signature captures required signoff from legal, compliance, or executive stakeholders before release.

• Supports controlled release of sensitive or regulated content
• Maintains version control and approval history in one workflow
• Reduces the chance of publishing documents without required signoff

6. Vendor and Partner Agreement Management for Shared Asset Access

Flow: Bi-directional

Organizations can use OpenText Core Signature to execute partner agreements, NDAs, or licensing terms before granting access to shared assets in MediaValet. After signature, MediaValet can automatically provision access to approved brand kits, campaign files, or co-marketing materials based on the signed agreement status.

• Ensures external users only receive access after legal approval
• Improves governance for partner and agency collaboration
• Automates access control based on signed contract status

7. Audit Ready Archive for Signed Asset Approvals

Flow: OpenText Core Signature to MediaValet

When organizations need to demonstrate who approved what and when, OpenText Core Signature can provide the signed approval record, and MediaValet can store it alongside the related asset, campaign, or document version. This is especially useful for audits, legal reviews, and internal governance checks.

• Combines signed evidence with the approved content in one searchable repository
• Speeds up audit preparation and legal discovery
• Improves accountability across marketing, legal, and compliance teams

8. Executive Approval of High Value Content Releases

Flow: MediaValet to OpenText Core Signature

For high impact content such as annual reports, investor presentations, product launch materials, or public announcements, MediaValet can route the final version to OpenText Core Signature for executive approval. Once signed, the approved version is locked in MediaValet and made available for publication or distribution.

• Formalizes approval for business critical content
• Prevents unauthorized edits after signoff
• Accelerates release cycles while preserving governance

Together, MediaValet and OpenText Core Signature create a strong workflow for organizations that need both secure asset management and legally binding approvals. The integration is especially valuable where content, compliance, and signoff processes intersect across marketing, legal, HR, procurement, and customer operations.