Microsoft 365 - OpenText Magellan Risk Guard Integration and Automation

Common Integration Use Cases Between Microsoft 365 and OpenText Magellan Risk Guard

Microsoft 365 provides the collaboration, content creation, storage, and communication layer for daily business operations, while OpenText Magellan Risk Guard adds AI-driven detection of sensitive, risky, or non-compliant content in unstructured data. Together, they help organizations identify issues earlier, route them to the right teams, and reduce regulatory and reputational exposure across email, documents, and collaboration channels.

1. Automated scanning of Microsoft 365 content for sensitive or non-compliant information

Data flow: Microsoft 365 to OpenText Magellan Risk Guard

Files stored in SharePoint and OneDrive, as well as content created in Word, Excel, and PowerPoint, can be sent to Magellan Risk Guard for AI-based analysis. The platform can identify personally identifiable information, confidential business data, legal language, or policy violations before content is broadly shared.

Business value: Reduces the chance of accidental exposure of regulated or sensitive information and supports stronger governance over enterprise content.

2. Email risk monitoring in Outlook for compliance and legal review

Data flow: Microsoft 365 to OpenText Magellan Risk Guard

Outgoing and internal Outlook messages can be monitored for risky language, attachments containing sensitive data, or communications that may create legal or regulatory exposure. High-risk emails can be flagged for review, quarantined, or routed to compliance teams for remediation.

Business value: Helps organizations prevent inappropriate disclosures, improve email governance, and support defensible compliance processes.

3. Teams message and file oversight for regulated collaboration

Data flow: Microsoft 365 to OpenText Magellan Risk Guard

Microsoft Teams chats, channel messages, and shared files can be analyzed to detect confidential information, policy breaches, or problematic content shared during fast-moving collaboration. Alerts can be sent to compliance or risk teams when sensitive discussions or documents are identified.

Business value: Enables safer collaboration in distributed teams without slowing down day-to-day communication.

4. Risk-based remediation workflows for flagged content

Data flow: OpenText Magellan Risk Guard to Microsoft 365

When Magellan Risk Guard identifies a risk in a document, email, or message, it can trigger a remediation workflow in Microsoft 365. For example, a task can be created in Teams, a follow-up email can be sent to the content owner, or a document can be moved to a restricted SharePoint location for correction and approval.

Business value: Shortens response times, improves accountability, and creates a structured process for resolving compliance issues.

5. Compliance review queues for legal and records management teams

Data flow: OpenText Magellan Risk Guard to Microsoft 365

Content flagged by Magellan Risk Guard can be surfaced in Microsoft 365 work queues for legal, privacy, or records management teams. Reviewers can collaborate in Teams, track decisions in SharePoint lists, and use Outlook notifications to manage approvals or escalations.

Business value: Centralizes review activity and improves coordination across legal, compliance, and business stakeholders.

6. Policy enforcement for document sharing and external collaboration

Data flow: Bi-directional

When users attempt to share files from OneDrive or SharePoint externally, Magellan Risk Guard can assess the content and provide a risk score or approval requirement. If the content is acceptable, Microsoft 365 sharing can proceed; if not, the user can be prompted to remove sensitive data or request exception approval.

Business value: Supports controlled external sharing while reducing the risk of unauthorized disclosure.

7. Executive reporting and risk dashboards for compliance oversight

Data flow: OpenText Magellan Risk Guard to Microsoft 365

Risk findings from Magellan Risk Guard can be summarized in Power BI dashboards for compliance leaders, internal audit, and executive teams. Reports can show trends by department, content type, severity, and remediation status, helping leaders prioritize controls and training.

Business value: Improves visibility into enterprise risk patterns and supports data-driven governance decisions.

8. Targeted user coaching based on repeated content risk patterns

Data flow: OpenText Magellan Risk Guard to Microsoft 365

If Magellan Risk Guard detects repeated risky behavior by a team or user group, Microsoft 365 can be used to deliver targeted guidance through Teams messages, SharePoint training pages, or Outlook notifications. This can include policy reminders, secure handling instructions, or links to approved templates.

Business value: Reduces recurring compliance issues by combining detection with practical user education.