Microsoft 365 - OpenText Magellan Text Mining Engine Integration and Automation

Common Integration Use Cases Between Microsoft 365 and OpenText Magellan Text Mining Engine

1. Automated compliance review of emails, chats, and documents

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine

Organizations can route selected Outlook mailboxes, Teams messages, SharePoint files, and OneDrive documents into OpenText Magellan Text Mining Engine to identify sensitive topics, policy violations, regulated terms, and potential misconduct. This helps compliance and legal teams quickly surface risky communications without manually reviewing large volumes of content.

• Reduces time spent on manual sampling and keyword searches
• Improves detection of regulatory and conduct risks
• Supports audit readiness and defensible review processes

2. Contract and policy intelligence from SharePoint repositories

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine ? Microsoft 365

Contracts, policies, and governance documents stored in SharePoint can be analyzed by Magellan to extract clauses, obligations, dates, entities, and relationships. The results can then be published back into SharePoint lists or Excel reports for legal, procurement, and operations teams to track renewal dates, obligations, and exceptions.

• Creates a searchable inventory of key contract terms
• Improves visibility into obligations and renewal timelines
• Helps teams standardize review of large document sets

3. Investigation support for internal audit and HR cases

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine ? Microsoft 365

Internal audit, HR, and ethics teams can collect case-related emails, meeting notes, and attachments from Microsoft 365 and analyze them in Magellan to identify people, events, themes, and communication patterns. Findings can be summarized in Word reports or shared through Teams for case collaboration and escalation.

• Speeds up fact gathering across multiple content sources
• Helps investigators connect related people and events
• Improves consistency in case documentation and reporting

4. Executive risk dashboards from unstructured enterprise content

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine ? Power BI

Magellan can analyze unstructured content from Microsoft 365 repositories and generate structured outputs such as topics, sentiment, entities, and risk indicators. These outputs can be loaded into Power BI to create dashboards for leadership teams showing emerging risks, recurring issues, or document trends across departments.

• Turns unstructured content into measurable business signals
• Supports faster executive decision-making
• Enables trend analysis across large document collections

5. Knowledge discovery across Teams and SharePoint content

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine ? Microsoft 365

Organizations can analyze Teams discussions, meeting notes, and SharePoint knowledge bases to identify recurring questions, subject matter experts, and common themes. The extracted insights can be used to improve knowledge management, create better search tags, and surface relevant content back to users in Microsoft 365.

• Improves discoverability of internal knowledge
• Reduces duplicate work and repeated questions
• Helps identify experts and frequently discussed topics

6. Litigation and eDiscovery triage

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine

Legal teams can export potentially relevant emails, documents, and collaboration records from Microsoft 365 into Magellan for early case assessment. Magellan can classify content by topic, identify key custodians, and detect relationships between entities to help prioritize what should be reviewed first.

• Shortens early case assessment cycles
• Reduces the volume of content requiring manual review
• Improves defensibility of document selection and prioritization

7. Policy breach and insider risk monitoring

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine ? Microsoft 365

Security and risk teams can analyze Microsoft 365 content for signs of insider risk, such as unusual language, references to confidential projects, or repeated mentions of restricted topics. Alerts or review summaries can be shared through Teams or Outlook to support timely follow-up by security, HR, or legal stakeholders.

• Enhances monitoring of sensitive communications
• Supports coordinated response across security and HR
• Helps detect patterns that may not be visible through simple keyword rules

8. Research and intelligence synthesis for cross-functional teams

Data flow: Microsoft 365 ? OpenText Magellan Text Mining Engine

Business, strategy, and risk teams can store research materials, reports, and external documents in Microsoft 365 while using Magellan to extract entities, themes, and relationships from those materials. The resulting insights can be shared in Teams, summarized in Word, or tracked in Excel for collaborative analysis and decision support.

• Supports structured analysis of large research collections
• Improves collaboration across legal, risk, strategy, and operations
• Creates a repeatable process for turning documents into actionable insight