Microsoft Teams - Ziflow Integration and Automation

Common Integration Use Cases Between Microsoft Teams and Ziflow

1. Creative proof review notifications in Microsoft Teams

Flow: Ziflow ? Microsoft Teams

When a new proof is uploaded, a review is assigned, or a deadline is approaching in Ziflow, Teams posts an alert to the relevant channel or reviewer group. This keeps creative, marketing, legal, and brand stakeholders informed without requiring them to monitor Ziflow continuously.

Business value: Faster response times, fewer missed approvals, and better visibility into review workload.

2. Approval status updates for campaign stakeholders

Flow: Ziflow ? Microsoft Teams

As proofs move through review stages such as in review, changes requested, approved, or rejected, Ziflow can update a Teams channel with the latest status. This is especially useful for campaign managers coordinating launch dates across multiple teams.

Business value: Reduces status-check meetings and gives stakeholders a shared view of approval progress.

3. Launching proof reviews from Teams conversations

Flow: Microsoft Teams ? Ziflow

Team members discussing a new asset in Teams can trigger the creation of a Ziflow proof directly from a message, file, or shared link. This allows creative requests raised in chat to move quickly into a formal review process.

Business value: Shortens the handoff from collaboration to controlled review and improves process consistency.

4. Escalation of overdue approvals to Teams channels

Flow: Ziflow ? Microsoft Teams

If a proof remains unapproved past a defined SLA, Ziflow can escalate the item to a Teams channel or direct message for action. This is useful for time-sensitive work such as product launches, paid media, or regulatory content.

Business value: Helps prevent launch delays and ensures accountability for late reviews.

5. Centralized collaboration on revision feedback

Flow: Bi-directional

Review comments and decisions in Ziflow can be summarized in Teams, while discussion outcomes in Teams can be captured back into Ziflow as review context or task notes. This creates a single collaboration thread across both platforms for complex creative approvals.

Business value: Reduces fragmented feedback, improves traceability, and supports audit-ready approval records.

6. Approval routing for cross-functional sign-off

Flow: Ziflow ? Microsoft Teams

When a proof requires input from legal, compliance, product, or regional marketing teams, Ziflow can notify the correct Teams channel based on proof type, campaign, or geography. Teams users can then coordinate internally before responding in Ziflow.

Business value: Improves routing accuracy and speeds up multi-department approvals.

7. Creative operations dashboard updates in Teams

Flow: Ziflow ? Microsoft Teams

Ziflow can send summary updates to a Teams channel showing proof volume, average approval time, outstanding revisions, and bottlenecks. Creative operations leaders can use this to monitor throughput and prioritize work.

Business value: Provides operational visibility and supports better resource planning.

8. Meeting-driven review coordination

Flow: Microsoft Teams ? Ziflow

During a Teams meeting, participants can identify assets that need formal review and send them to Ziflow for proofing. This is useful for agencies and internal creative teams that finalize review decisions in live meetings but need controlled approval afterward.

Business value: Converts meeting decisions into structured review workflows and reduces follow-up effort.