OneDrive - OpenText Core Digital Asset Management Integration and Automation

Common Integration Use Cases Between OneDrive and OpenText Core Digital Asset Management

1. Controlled handoff of approved marketing assets from OpenText Core Digital Asset Management to OneDrive

Marketing teams can manage master brand assets, campaign images, and approved videos in OpenText Core Digital Asset Management, then publish selected files to OneDrive for broader internal access by sales, regional teams, and agencies. This supports a clear separation between governed asset storage and day-to-day collaboration.

• Data flow: OpenText Core Digital Asset Management to OneDrive
• Business value: Reduces duplicate asset requests and ensures employees use only approved, current versions
• Typical users: Marketing operations, sales enablement, regional marketing teams

2. OneDrive as a working area for draft content before final asset management in OpenText Core Digital Asset Management

Creative teams can draft presentations, campaign concepts, and supporting documents in OneDrive during collaboration, then move finalized files into OpenText Core Digital Asset Management once they are approved and ready for controlled distribution. This creates a practical workflow for content creation and formal asset governance.

• Data flow: OneDrive to OpenText Core Digital Asset Management
• Business value: Keeps draft collaboration flexible while ensuring final assets are centrally managed and searchable
• Typical users: Creative teams, brand managers, content approvers

3. Synchronization of asset previews and reference files for cross-functional review

Teams can store lightweight reference files, proofs, and review copies in OneDrive while maintaining the authoritative high-resolution assets in OpenText Core Digital Asset Management. This allows reviewers in legal, compliance, product, and regional teams to access materials quickly without exposing the full production library.

• Data flow: Bi-directional, with master assets in OpenText Core Digital Asset Management and review copies in OneDrive
• Business value: Speeds review cycles and reduces unnecessary access to sensitive source files
• Typical users: Legal, compliance, product marketing, regional approvers

4. External partner collaboration using OneDrive with governed asset sourcing from OpenText Core Digital Asset Management

Organizations can share campaign packages, localized materials, and partner-ready documents through OneDrive while sourcing the approved originals from OpenText Core Digital Asset Management. This is useful when agencies, distributors, or franchise partners need access to working files without direct access to the full DAM environment.

• Data flow: OpenText Core Digital Asset Management to OneDrive
• Business value: Simplifies secure external collaboration while preserving asset control and brand consistency
• Typical users: Channel marketing, agency managers, partner operations

5. Version-controlled document collaboration before asset publishing

Business users can co-author supporting documents, campaign briefs, and launch checklists in OneDrive, then attach or link the final approved version to the related asset record in OpenText Core Digital Asset Management. This creates a traceable workflow from working document to final published asset.

• Data flow: OneDrive to OpenText Core Digital Asset Management
• Business value: Improves traceability and reduces confusion over which version is approved
• Typical users: Project managers, marketing operations, launch teams

6. Centralized access to campaign kits and supporting collateral for distributed teams

OpenText Core Digital Asset Management can serve as the source of approved campaign kits, while OneDrive distributes region-specific working folders containing localized spreadsheets, schedules, and implementation notes. This helps global teams access the right mix of governed assets and operational documents in one familiar workspace.

• Data flow: OpenText Core Digital Asset Management to OneDrive
• Business value: Supports faster local execution without compromising master asset governance
• Typical users: Global marketing, regional teams, field enablement

7. Archiving completed project materials from OneDrive into OpenText Core Digital Asset Management

At the end of a campaign or product launch, final deliverables, usage rights documentation, and approved collateral stored in OneDrive can be transferred into OpenText Core Digital Asset Management for long-term retention and reuse. This helps organizations preserve valuable content and reduce clutter in collaboration spaces.

• Data flow: OneDrive to OpenText Core Digital Asset Management
• Business value: Improves content lifecycle management and makes completed assets easier to find later
• Typical users: Project teams, content librarians, marketing operations

8. Search and retrieval of approved assets from OpenText Core Digital Asset Management through OneDrive-based workflows

Employees working primarily in OneDrive can access links, shortcuts, or synced references to approved assets stored in OpenText Core Digital Asset Management, reducing the need to search multiple systems. This is especially useful for teams that need quick access to brand-approved files while staying in their daily collaboration environment.

• Data flow: OpenText Core Digital Asset Management to OneDrive
• Business value: Improves user adoption and reduces time spent locating approved content
• Typical users: Sales, HR communications, internal communications, field teams