OneDrive - OpenText Identity and Access Management Integration and Automation

Common Integration Use Cases Between OneDrive and OpenText Identity and Access Management

OneDrive and OpenText Identity and Access Management complement each other by combining secure file storage and collaboration with centralized identity, authentication, and access control. Integrating the two helps organizations protect documents, simplify user access, and enforce consistent security policies across cloud and hybrid environments.

1. Single Sign-On for Secure Access to OneDrive Content

Data flow: OpenText Identity and Access Management to OneDrive

Employees authenticate once through OpenText Identity and Access Management and gain seamless access to approved OneDrive resources without repeated logins. This reduces password fatigue, improves user experience, and lowers help desk calls related to access issues.

• Enables centralized authentication for OneDrive users
• Supports consistent access policies across departments
• Reduces account lockouts and password reset requests

2. Role-Based Access Control for Shared Files and Folders

Data flow: OpenText Identity and Access Management to OneDrive

Role definitions maintained in OpenText Identity and Access Management can be used to control who can view, edit, or share specific OneDrive folders and documents. For example, finance, legal, and HR teams can be granted access only to their approved file sets.

• Limits exposure of sensitive documents
• Aligns file access with job roles and business units
• Simplifies permission management at scale

3. Automated Provisioning and Deprovisioning of OneDrive Access

Data flow: OpenText Identity and Access Management to OneDrive

When employees join, change roles, or leave the organization, OpenText Identity and Access Management can automatically create, update, or remove their OneDrive access. This ensures users receive the right level of access immediately and that former employees lose access without delay.

• Speeds onboarding for new hires and contractors
• Reduces security risk from orphaned accounts
• Improves compliance through timely access removal

4. Secure External Collaboration with Controlled Guest Access

Data flow: Bi-directional

Organizations can use OpenText Identity and Access Management to govern external collaborators who need access to OneDrive files, such as auditors, consultants, or suppliers. OneDrive provides the shared content, while OpenText Identity and Access Management enforces authentication rules, expiration policies, and access restrictions.

• Supports controlled sharing with third parties
• Applies identity verification before file access
• Helps manage temporary access for project-based work

5. Policy-Based Access for Sensitive or Regulated Documents

Data flow: OpenText Identity and Access Management to OneDrive

Documents stored in OneDrive that contain confidential or regulated information can be protected using identity-driven policies from OpenText Identity and Access Management. Access can be restricted based on user group, location, device trust level, or authentication strength.

• Supports compliance requirements for regulated data
• Protects HR, legal, and financial records
• Allows stronger controls for high-risk content

6. Centralized Audit and Access Review for File Governance

Data flow: OneDrive to OpenText Identity and Access Management

Access events from OneDrive can be fed into OpenText Identity and Access Management to support periodic access reviews and audit reporting. Security and compliance teams can verify who accessed which files, when access was granted, and whether permissions remain appropriate.

• Improves visibility into file access activity
• Supports internal audits and regulatory reviews
• Helps identify excessive or outdated permissions

7. Conditional Access for Remote and Mobile Workers

Data flow: OpenText Identity and Access Management to OneDrive

OpenText Identity and Access Management can enforce conditional access rules before users reach OneDrive, such as requiring multi-factor authentication, trusted devices, or approved network locations. This is especially useful for remote teams accessing business files from laptops, tablets, or mobile devices.

• Reduces risk from unmanaged devices
• Protects access for distributed workforces
• Balances usability with stronger security controls

8. Streamlined Access for Microsoft 365 Collaboration Teams

Data flow: Bi-directional

Teams working across Microsoft 365 can use OneDrive for document collaboration while OpenText Identity and Access Management maintains identity governance behind the scenes. This creates a smoother workflow for project teams, while IT retains control over who can access shared workspaces and documents.

• Supports cross-functional collaboration without losing control
• Reduces manual permission administration
• Improves consistency across Microsoft 365 and OpenText-managed services

Together, OneDrive and OpenText Identity and Access Management help organizations deliver secure, efficient document collaboration while maintaining strong governance over user identities and file access.