OneDrive - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between OneDrive and OpenText Lens - Data Visibility

1. OneDrive content discovery for data governance and risk reduction

Flow: OneDrive to OpenText Lens - Data Visibility

OpenText Lens scans OneDrive repositories to identify sensitive, redundant, obsolete, or trivial files stored in employee personal drives and shared folders. This gives governance, security, and compliance teams a clear view of what content exists in OneDrive, where it is located, and which files may require remediation.

Business value: Reduces data sprawl, improves compliance posture, and lowers the risk of unauthorized access to confidential documents.

2. Pre-migration assessment for OneDrive cleanup and rationalization

Flow: OneDrive to OpenText Lens - Data Visibility

Before a OneDrive migration, tenant consolidation, or Microsoft 365 restructuring, OpenText Lens analyzes file inventories to identify duplicate, outdated, and low-value content. IT teams can use the findings to decide what should be migrated, archived, or deleted before moving data.

Business value: Reduces migration volume, shortens project timelines, lowers storage costs, and prevents unnecessary legacy content from being carried forward.

3. Sensitive data identification for targeted remediation in OneDrive

Flow: OneDrive to OpenText Lens - Data Visibility

OpenText Lens detects regulated or confidential content in OneDrive, such as contracts, HR records, financial documents, or customer data. Security or records management teams can then trigger remediation actions such as permission review, relocation to a controlled repository, or deletion based on policy.

Business value: Helps enforce least-privilege access and reduces exposure of sensitive business information stored in personal cloud locations.

4. Compliance reporting for audit and legal readiness

Flow: OneDrive to OpenText Lens - Data Visibility

OpenText Lens provides visibility into OneDrive content to support audits, legal holds, and regulatory reviews. Compliance teams can quickly locate files relevant to investigations or retention requirements without manually searching across user accounts and shared folders.

Business value: Improves audit responsiveness, supports defensible compliance processes, and reduces manual effort during legal or regulatory requests.

5. Orphaned and inactive content identification for lifecycle management

Flow: OneDrive to OpenText Lens - Data Visibility

OpenText Lens can identify files in OneDrive that have not been accessed for long periods, are no longer owned by active employees, or appear disconnected from business processes. Operations teams can use this insight to archive inactive content or transfer ownership before employee exits or organizational changes.

Business value: Improves information lifecycle management, reduces storage consumption, and limits the accumulation of unmanaged content.

6. Departmental content mapping for business ownership and accountability

Flow: OneDrive to OpenText Lens - Data Visibility

By analyzing OneDrive content across users and teams, OpenText Lens helps map files to business functions such as finance, sales, HR, or legal. This enables data owners to understand what content they are responsible for and supports more accurate governance decisions.

Business value: Strengthens accountability, improves data stewardship, and helps organizations assign remediation tasks to the right business owners.

7. Ongoing monitoring of OneDrive repositories after cleanup

Flow: Bi-directional, with OneDrive as the source of content and OpenText Lens as the monitoring layer

After an initial cleanup or migration, OpenText Lens can continue scanning OneDrive on a scheduled basis to detect new sensitive or noncompliant files as they are added. Findings can be shared with IT, security, and compliance teams for continuous governance.

Business value: Prevents data quality and compliance issues from reappearing, and supports a sustainable governance model instead of one-time cleanup.