OpenText Content Storage Service - OpenText Information Archive Integration and Automation

Common Integration Use Cases Between OpenText Content Storage Service and OpenText Information Archive

1. Archive-to-Object Storage Offloading for Legacy Content Repositories

Data flow: OpenText Information Archive to OpenText Content Storage Service

Organizations can use OpenText Information Archive to manage retention, legal hold, and disposition policies while storing the physical content in OpenText Content Storage Service as the scalable cloud object layer. This is useful when retiring older content repositories that contain large volumes of scanned documents, emails, and attachments.

• Reduces dependency on expensive on-premises storage arrays
• Preserves compliant retention and audit controls
• Improves scalability for growing archive volumes

2. Cloud Migration of Archived Data from Legacy Systems

Data flow: Legacy archive sources to OpenText Information Archive, with content stored in OpenText Content Storage Service

Enterprises modernizing legacy archiving platforms can migrate retained records into OpenText Information Archive while using OpenText Content Storage Service for durable cloud storage. This supports phased migration of historical data without disrupting access for compliance teams or business users.

• Enables decommissioning of aging archive infrastructure
• Maintains searchable access to historical records
• Supports cloud-first infrastructure strategies

3. Retention-Managed Storage for Regulated Business Records

Data flow: Business applications to OpenText Information Archive, with content persisted in OpenText Content Storage Service

Finance, HR, procurement, and legal teams can route regulated records into OpenText Information Archive for retention classification and disposition management, while OpenText Content Storage Service provides the underlying scalable storage. This is well suited for invoices, contracts, employee files, and policy documents that must be retained for defined periods.

• Improves compliance with retention schedules
• Separates policy management from storage operations
• Reduces operational overhead for line-of-business systems

4. Long-Term Preservation of Unstructured Content from Core Business Systems

Data flow: OpenText Core Content or other content applications to OpenText Information Archive, stored in OpenText Content Storage Service

When business content reaches the end of its active lifecycle, it can be archived from operational content systems into OpenText Information Archive for long-term preservation. OpenText Content Storage Service provides the durable cloud storage foundation for large unstructured files such as images, PDFs, engineering documents, and multimedia records.

• Frees up primary content repositories for active work
• Preserves access to inactive but still required content
• Supports cost-effective storage tiering

5. Legal Hold and eDiscovery Support for Archived Content

Data flow: OpenText Information Archive to OpenText Content Storage Service and back to compliance users

During litigation or regulatory review, archived content can remain under legal hold in OpenText Information Archive while the underlying objects stay securely stored in OpenText Content Storage Service. Compliance, legal, and records management teams can retrieve the required records without restoring entire legacy systems.

• Speeds up legal discovery and audit response
• Minimizes risk of accidental deletion
• Reduces the cost of maintaining inactive source systems

6. Decommissioning Legacy Applications While Preserving Historical Access

Data flow: Legacy application data to OpenText Information Archive, with storage in OpenText Content Storage Service

Organizations retiring ERP, case management, or document management systems can extract historical records into OpenText Information Archive and store them in OpenText Content Storage Service. This allows IT to shut down the legacy application while business users and auditors retain controlled access to historical data.

• Accelerates application retirement programs
• Reduces licensing, support, and infrastructure costs
• Maintains access for audits and operational reference

7. Centralized Retention for Multi-Source Enterprise Content

Data flow: Multiple source systems to OpenText Information Archive, with OpenText Content Storage Service as shared storage

Enterprises with content coming from email systems, file shares, ERP platforms, and line-of-business applications can consolidate retention management in OpenText Information Archive. OpenText Content Storage Service provides a common, scalable storage foundation for all archived content, simplifying administration and standardizing governance.

• Creates a single retention policy framework
• Improves visibility across content sources
• Supports enterprise-wide records governance

8. Disaster Recovery and Resilient Archive Storage Strategy

Data flow: OpenText Information Archive to OpenText Content Storage Service, with replication and recovery processes supporting both platforms

For organizations that require resilient archive access, OpenText Information Archive can manage the archive catalog and retention rules while OpenText Content Storage Service provides durable cloud object storage for the content itself. This combination supports recovery planning for regulated records and reduces the risk of archive loss due to infrastructure failure.

• Improves archive durability and availability
• Supports business continuity requirements
• Reduces reliance on aging backup processes