OpenText Content Storage Service - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between OpenText Content Storage Service and OpenText Lens - Data Visibility

OpenText Content Storage Service and OpenText Lens - Data Visibility work well together because one provides secure, scalable storage for enterprise content while the other discovers, classifies, and analyzes unstructured data across repositories. Integrated, they help organizations reduce risk, improve governance, and make better decisions about what content should be retained, migrated, archived, or deleted.

1. Pre migration content assessment and storage rationalization

Before moving content into OpenText Content Storage Service, OpenText Lens - Data Visibility can scan existing file shares, legacy repositories, and cloud stores to identify redundant, obsolete, and trivial content. The business can then migrate only the content that has value, reducing storage volume, migration time, and long term operating cost.

• Data flow: OpenText Lens - Data Visibility to OpenText Content Storage Service
• Business value: Smaller migration scope, lower storage costs, cleaner target environment
• Typical users: IT infrastructure, records management, migration teams

2. Sensitive data discovery before cloud storage onboarding

Organizations can use OpenText Lens - Data Visibility to detect sensitive information such as personal data, financial records, or regulated documents before content is placed into OpenText Content Storage Service. This allows teams to apply the right retention, access control, and compliance policies during onboarding rather than after the fact.

• Data flow: OpenText Lens - Data Visibility to OpenText Content Storage Service
• Business value: Reduced compliance exposure, better policy enforcement, safer cloud adoption
• Typical users: Security, privacy, compliance, cloud operations

3. Intelligent retention and disposition for stored content

After content is stored in OpenText Content Storage Service, OpenText Lens - Data Visibility can periodically analyze the repository to identify content that is obsolete, duplicate, or no longer subject to business retention requirements. This supports defensible deletion, lowers storage consumption, and improves records governance.

• Data flow: OpenText Content Storage Service to OpenText Lens - Data Visibility, then back to storage governance workflows
• Business value: Lower storage footprint, improved retention compliance, reduced legal and operational risk
• Typical users: Records management, legal, compliance, storage administrators

4. Cloud archive optimization for inactive content

Enterprises often move inactive but still required content into OpenText Content Storage Service as a cloud archive. OpenText Lens - Data Visibility can analyze archived content to confirm what should remain in long term storage, what can be reclassified, and what can be removed based on business value and policy. This helps avoid over retaining low value content in premium storage tiers.

• Data flow: OpenText Content Storage Service to OpenText Lens - Data Visibility
• Business value: Better archive hygiene, optimized storage tier usage, improved lifecycle management
• Typical users: Infrastructure, information governance, archive administrators

5. Migration wave prioritization based on content risk and value

During a phased migration to OpenText Content Storage Service, OpenText Lens - Data Visibility can rank repositories or folders by sensitivity, volume, and business relevance. Migration teams can then prioritize high risk or high value content first, or defer low value content until later waves, improving project control and reducing business disruption.

• Data flow: OpenText Lens - Data Visibility to OpenText Content Storage Service
• Business value: Better migration planning, reduced project risk, more predictable cutover
• Typical users: Program management, migration factory teams, business data owners

6. Compliance reporting for stored enterprise content

OpenText Lens - Data Visibility can continuously inspect content stored in OpenText Content Storage Service and provide visibility into where regulated or sensitive information resides. Compliance teams can use this insight to support audits, demonstrate policy adherence, and respond faster to regulatory inquiries.

• Data flow: OpenText Content Storage Service to OpenText Lens - Data Visibility
• Business value: Faster audits, stronger evidence of control, improved regulatory response
• Typical users: Compliance, audit, legal, data protection officers

7. Cross team content cleanup and governance workflow

Business units, IT, and governance teams can use OpenText Lens - Data Visibility to identify content candidates for cleanup across repositories, then move approved content into OpenText Content Storage Service for secure retention. This creates a repeatable workflow for content rationalization, where only validated content is preserved and governed centrally.

• Data flow: OpenText Lens - Data Visibility to OpenText Content Storage Service, with governance approvals in between
• Business value: Better collaboration, cleaner content landscape, reduced duplication
• Typical users: Business owners, governance councils, IT operations

8. Lifecycle driven storage modernization

Organizations modernizing legacy storage can use OpenText Lens - Data Visibility to understand the composition and risk profile of existing unstructured data before moving it into OpenText Content Storage Service. Once migrated, the storage service provides durable cloud based retention while Lens continues to monitor the content lifecycle and highlight candidates for archive, retention extension, or deletion.

• Data flow: OpenText Lens - Data Visibility to OpenText Content Storage Service, then ongoing monitoring from storage back to Lens
• Business value: Lower modernization risk, improved lifecycle control, long term storage efficiency
• Typical users: Enterprise architecture, storage modernization teams, information governance