OpenText Content Storage Service - Ziflow Integration and Automation

Common Integration Use Cases Between OpenText Content Storage Service and Ziflow

1. Store final approved creative assets in enterprise cloud storage

Data flow: Ziflow ? OpenText Content Storage Service

When a creative proof is approved in Ziflow, the final version can be automatically archived in OpenText Content Storage Service as the system of record. This ensures approved artwork, videos, PDFs, and campaign files are retained in a secure, durable cloud repository with lifecycle controls and compliance support.

• Reduces manual downloading and re-uploading of final assets
• Creates a controlled archive for legal, audit, and brand governance needs
• Supports long-term retention of approved content across campaigns

2. Retrieve source files from storage for review and proofing

Data flow: OpenText Content Storage Service ? Ziflow

Creative teams can pull source files directly from OpenText Content Storage Service into Ziflow for review and approval. This is useful when marketing, design, or agency teams store master assets centrally and need to initiate proofing without duplicating files across systems.

• Speeds up proof creation from centrally managed content
• Minimizes version confusion by using the latest stored asset
• Improves collaboration between content owners and reviewers

3. Maintain a complete approval audit trail with stored proof records

Data flow: Ziflow ? OpenText Content Storage Service

After approval, Ziflow proof history, annotations, decision logs, and final sign-off records can be stored in OpenText Content Storage Service alongside the approved asset. This creates a complete compliance-ready record of what was reviewed, who approved it, and when the decision was made.

• Supports audit and regulatory requirements
• Provides evidence for brand, legal, and procurement reviews
• Centralizes proof records with the final content package

4. Synchronize approved assets to downstream enterprise content workflows

Data flow: Ziflow ? OpenText Content Storage Service ? other enterprise systems

Once a proof is approved in Ziflow, the final asset can be stored in OpenText Content Storage Service and then made available to downstream systems such as content management, digital asset management, or publishing platforms. This enables a controlled handoff from creative approval to operational distribution.

• Removes delays between approval and publication
• Ensures downstream teams use only approved content
• Improves consistency across channels and regions

5. Manage versioned creative iterations in a secure repository

Data flow: Bi-directional

Creative teams can store each iteration of a file in OpenText Content Storage Service while Ziflow manages the review cycle for each version. Approved versions are retained in storage, while new revisions are sent back into Ziflow for additional review. This supports structured version control for high-volume creative operations.

• Helps teams track progression from draft to final approval
• Reduces the risk of reviewers commenting on outdated files
• Improves traceability across multiple revision cycles

6. Support legal and compliance review of regulated content

Data flow: Ziflow ? OpenText Content Storage Service

For regulated industries such as healthcare, financial services, or consumer goods, Ziflow can be used to collect legal and compliance feedback on marketing materials, while OpenText Content Storage Service retains the approved content and supporting review records. This creates a governed workflow for sensitive content that must meet internal and external requirements before release.

• Strengthens control over regulated marketing approvals
• Keeps approval evidence linked to the final asset
• Improves readiness for audits and policy reviews

7. Archive expired or superseded campaign assets for retention management

Data flow: Ziflow ? OpenText Content Storage Service

When a campaign ends or a creative asset is replaced, the approved proof and final file can be moved into OpenText Content Storage Service for retention and lifecycle management. This helps organizations keep active proofing work separate from long-term content preservation.

• Reduces clutter in active creative workflows
• Supports retention policies for expired campaign materials
• Preserves historical content for reference and reuse

8. Enable centralized content governance for distributed creative teams

Data flow: Bi-directional

Global marketing and creative teams can use OpenText Content Storage Service as the central repository for master assets, while Ziflow handles localized review and approval cycles for regional variants. Approved localized versions are then stored back in OpenText Content Storage Service, creating a governed global content model.

• Supports regional adaptation without losing central control
• Improves visibility into which version is approved for each market
• Helps standardize creative governance across business units