OpenText Core Capture Services - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText Core Capture Services and Aviary Platform

1. Rights and Release Document Capture for Media Publishing

Data flow: OpenText Core Capture Services ? Aviary Platform

Legal release forms, talent agreements, location permissions, and licensing documents are captured in OpenText Core Capture Services, where key fields such as expiration dates, usage rights, and asset references are extracted. The validated metadata is then pushed into Aviary Platform and attached to the relevant video or audio assets. This gives media teams immediate visibility into what content can be published, reused, or archived without manual document lookup.

Business value: Reduces compliance risk, speeds up content approval, and prevents publishing assets with incomplete rights documentation.

2. Digital Mailroom for Incoming Media Requests and Asset Intake

Data flow: OpenText Core Capture Services ? Aviary Platform

External submissions such as production requests, contributor forms, content licenses, and asset intake documents are received through a digital mailroom process in OpenText Core Capture Services. The system classifies the documents, extracts request details, and routes structured metadata into Aviary Platform to create or enrich media records. This supports centralized intake for media operations teams handling large volumes of incoming content and paperwork.

Business value: Eliminates manual sorting, improves request turnaround time, and creates a consistent intake process for media operations.

3. Metadata Enrichment for Archived Media Using Supporting Documents

Data flow: OpenText Core Capture Services ? Aviary Platform

Production notes, shot lists, transcripts, cue sheets, and editorial correspondence are ingested in OpenText Core Capture Services and converted into searchable metadata. That metadata is then synchronized to Aviary Platform to improve asset tagging, search accuracy, and content discoverability. Media librarians and editors can find assets faster using contextual information extracted from supporting documents rather than relying only on manual tagging.

Business value: Improves media search precision, reduces duplicate tagging effort, and increases reuse of archived content.

4. Approval Workflow for Media Asset Release Packages

Data flow: Bi-directional

OpenText Core Capture Services captures approval forms, editorial signoffs, and compliance checklists for media release packages. Once extracted, the approval status is sent to Aviary Platform to control whether an asset can move to distribution or publishing stages. If additional documentation is needed, Aviary can trigger a request back to OpenText Core Capture Services for missing forms or corrections. This creates a controlled release process for regulated or brand-sensitive content.

Business value: Strengthens governance, prevents premature publishing, and provides a clear audit trail across teams.

5. Vendor and Contributor Onboarding for Media Libraries

Data flow: OpenText Core Capture Services ? Aviary Platform

Contributor onboarding packets, tax forms, contracts, and payment details are captured in OpenText Core Capture Services during onboarding of freelancers, production partners, or content suppliers. Extracted data is passed to Aviary Platform to create contributor profiles and associate them with submitted media assets. This helps media organizations manage contributor records alongside the content they provide.

Business value: Shortens onboarding cycles, reduces administrative overhead, and improves traceability between contributors and assets.

6. Audio and Video Asset Request Fulfillment from Business Documents

Data flow: OpenText Core Capture Services ? Aviary Platform

Marketing briefs, campaign requests, and internal content orders are captured in OpenText Core Capture Services and classified by project, channel, or priority. Relevant metadata is then sent to Aviary Platform so media teams can locate, package, or distribute the correct video and audio assets for the request. This is especially useful for enterprise marketing and communications teams managing high volumes of content requests.

Business value: Improves request fulfillment speed, aligns media production with business demand, and reduces miscommunication between requestors and media teams.

7. Compliance Archive Linking for Media Assets

Data flow: OpenText Core Capture Services ? Aviary Platform

Regulatory correspondence, consent forms, and policy acknowledgments are captured and indexed in OpenText Core Capture Services, then linked to the corresponding media assets in Aviary Platform. When teams search or review an asset, they can immediately access the supporting compliance documentation. This is valuable for organizations that must retain proof of consent or approval for published media.

Business value: Simplifies audits, improves compliance readiness, and reduces time spent locating supporting records.

8. Exception Handling for Missing or Incomplete Media Documentation

Data flow: Aviary Platform ? OpenText Core Capture Services

When media assets are uploaded to Aviary Platform without required supporting documents, the platform can trigger a request to OpenText Core Capture Services for document capture and validation. For example, if a video is missing a release form or usage agreement, the integration can initiate a document intake task and hold the asset until the missing information is received. This ensures incomplete assets do not enter downstream publishing workflows.

Business value: Prevents compliance gaps, enforces process discipline, and reduces downstream rework.