OpenText Core Capture Services - DeSL Integration and Automation

Common Integration Use Cases Between OpenText Core Capture Services and DeSL

1. Supplier Invoice and Packing Document Capture into Product Development Workflows

Data flow: OpenText Core Capture Services ? DeSL

OpenText Core Capture Services can capture and extract data from supplier invoices, packing slips, and supporting correspondence related to sample orders, raw materials, and production runs. The extracted data can be sent into DeSL to attach to the relevant product, style, or vendor record.

• Reduces manual rekeying of supplier and order information
• Improves traceability between financial documents and product development records
• Speeds up review of sample and material-related charges

Business value: Faster reconciliation of supplier documentation and better visibility into product-related costs.

2. Digital Mailroom for Product Development and Sourcing Teams

Data flow: OpenText Core Capture Services ? DeSL

Incoming emails, scanned letters, and paper correspondence from factories, mills, and agents can be classified by OpenText Core Capture Services and routed into DeSL as structured tasks or attachments. This supports centralized intake for approvals, comments, and action items tied to product development milestones.

• Automatically routes vendor communications to the correct team or style
• Creates a searchable record of sourcing and development correspondence
• Reduces delays caused by manual sorting and forwarding

Business value: Better collaboration across design, sourcing, and product development teams.

3. Purchase Order and Sample Request Document Linking

Data flow: DeSL ? OpenText Core Capture Services and OpenText Core Capture Services ? DeSL

DeSL can generate purchase orders, sample requests, and development approvals, while OpenText Core Capture Services can capture returned signed documents, quotations, or vendor confirmations. These documents can then be linked back to the corresponding DeSL record for auditability and process continuity.

• Maintains a complete document trail for each product or style
• Supports approval and compliance requirements
• Improves visibility into vendor response status

Business value: Stronger control over development transactions and fewer missing documents.

4. Material Certificate and Compliance Document Intake

Data flow: OpenText Core Capture Services ? DeSL

Certificates of origin, test reports, fabric compliance forms, and other regulatory documents can be captured by OpenText Core Capture Services and associated with the relevant material, supplier, or product in DeSL. This is especially useful for fashion and retail organizations managing quality and compliance requirements.

• Automates collection of compliance evidence from suppliers
• Improves readiness for audits and customer requests
• Reduces risk of using non-compliant materials

Business value: Better compliance management and lower operational risk.

5. Vendor Onboarding Document Processing for PLM Records

Data flow: OpenText Core Capture Services ? DeSL

When onboarding new factories, mills, or service providers, OpenText Core Capture Services can extract data from tax forms, banking documents, certifications, and signed agreements. The validated information can then populate or update vendor records in DeSL to support sourcing and product development workflows.

• Speeds up supplier setup and qualification
• Improves accuracy of vendor master data
• Creates a consistent onboarding process across regions

Business value: Faster supplier activation and cleaner master data for downstream operations.

6. Change Request and Approval Document Capture

Data flow: OpenText Core Capture Services ? DeSL

Change requests, revised specifications, and signed approvals received from internal teams or external partners can be captured and classified by OpenText Core Capture Services, then attached to the relevant product development record in DeSL. This helps maintain version control and decision history.

• Preserves evidence of approved changes
• Supports faster review of late-stage product updates
• Reduces confusion caused by email-based approvals

Business value: Better governance over product changes and fewer costly errors.

7. Returns, Claims, and Quality Issue Documentation

Data flow: OpenText Core Capture Services ? DeSL

Quality issue reports, supplier claims, and return documentation can be captured from multiple channels and linked to the affected product or supplier in DeSL. This enables product development and sourcing teams to analyze recurring issues and take corrective action.

• Centralizes quality-related evidence
• Improves root cause analysis across styles and suppliers
• Supports corrective and preventive action workflows

Business value: Faster issue resolution and improved product quality over time.

8. Bi-Directional Document and Metadata Synchronization for Product Records

Data flow: Bi-directional

DeSL can provide product, style, supplier, and workflow context to OpenText Core Capture Services so incoming documents are classified more accurately. In return, captured document metadata and extracted fields can be written back to DeSL to enrich product records and support downstream collaboration.

• Improves document classification accuracy using PLM context
• Keeps DeSL records current with captured document data
• Reduces manual indexing and duplicate data entry

Business value: End-to-end process efficiency and a more complete digital product record.