OpenText Core Capture Services - Tenovos Integration and Automation

Common Integration Use Cases Between OpenText Core Capture Services and Tenovos

1. Marketing Asset Intake and Classification into Tenovos

Data flow: OpenText Core Capture Services ? Tenovos

Marketing teams often receive large volumes of creative files, campaign briefs, legal approvals, and vendor submissions through email, shared folders, or scanned documents. OpenText Core Capture Services can ingest these documents, classify them by type, extract key metadata such as campaign name, region, product line, and approval status, then pass the structured information to Tenovos for asset storage and management.

• Reduces manual tagging and file sorting for marketing operations
• Improves searchability and reuse of approved content in Tenovos
• Creates a cleaner intake process for distributed creative teams and agencies

2. Rights and Compliance Document Capture for Asset Governance

Data flow: OpenText Core Capture Services ? Tenovos

Organizations managing brand assets need to track usage rights, model releases, licensing agreements, and consent forms. OpenText Core Capture Services can capture these supporting documents, extract expiration dates, usage restrictions, and territory details, and attach that information to related assets in Tenovos. This helps content teams understand whether an asset can be used in a specific campaign or market.

• Supports compliant asset reuse across channels and regions
• Reduces risk of using expired or restricted content
• Improves governance for regulated industries and global brands

3. Digital Mailroom to Content Operations Pipeline

Data flow: OpenText Core Capture Services ? Tenovos

Many enterprises receive physical or scanned correspondence from agencies, photographers, production houses, and external partners. OpenText Core Capture Services can function as a digital mailroom, capturing incoming materials, identifying the sender, project, and content category, then routing relevant files into Tenovos for review and content lifecycle management. This is especially useful for organizations that still receive signed releases, printed proofs, or offline creative submissions.

• Eliminates manual scanning and filing into content repositories
• Speeds up onboarding of external creative deliverables
• Creates a traceable intake path from receipt to asset availability

4. Campaign Brief to Asset Metadata Enrichment

Data flow: OpenText Core Capture Services ? Tenovos

Campaign briefs, creative requests, and production forms often contain critical context that should be associated with final assets. OpenText Core Capture Services can extract campaign objectives, target audience, launch dates, product references, and channel requirements from these documents and send the data to Tenovos to enrich asset records. This gives marketers better context when searching, approving, and repurposing content.

• Improves asset discoverability with business-relevant metadata
• Helps teams understand intended use before publishing
• Supports faster content reuse for future campaigns

5. Approval and Exception Workflow for Content Submissions

Data flow: Bi-directional

When content submissions arrive with missing information, OpenText Core Capture Services can extract what is available and flag exceptions such as missing rights documentation, incomplete approvals, or unreadable fields. Tenovos can then manage the asset review process, while status updates or rejection reasons can be sent back to OpenText Core Capture Services for audit and process tracking. This creates a controlled workflow for content that cannot be immediately published.

• Improves governance over incomplete or noncompliant submissions
• Provides visibility into review status for operations teams
• Creates an audit trail across intake and content management systems

6. Content Performance Reporting Linked to Source Documents

Data flow: Tenovos ? OpenText Core Capture Services

Tenovos tracks content performance and asset usage analytics. Those insights can be exported to OpenText Core Capture Services and linked to source documents such as campaign plans, creative requests, or approval records. This allows business users to connect performance outcomes with the original intake documentation and understand which content types, regions, or approval paths produced the best results.

• Supports data-driven content governance decisions
• Helps teams identify high-performing content patterns
• Improves future campaign planning and intake standards

7. Customer Onboarding Content and Document Package Management

Data flow: OpenText Core Capture Services ? Tenovos

In customer onboarding programs, organizations may receive welcome kits, product guides, signed forms, and branded collateral that need to be organized and reused across teams. OpenText Core Capture Services can capture onboarding documents, classify them by customer segment or program, and send approved content packages to Tenovos for centralized management. Marketing and customer success teams can then access the right materials for consistent onboarding experiences.

• Standardizes onboarding content across business units
• Improves reuse of approved customer-facing materials
• Reduces time spent searching for the latest version of onboarding assets

8. Vendor and Agency Deliverable Intake with Asset Traceability

Data flow: OpenText Core Capture Services ? Tenovos

External agencies and production vendors often submit final artwork, proofs, usage documentation, and release forms through multiple channels. OpenText Core Capture Services can capture these deliverables, extract project identifiers and approval details, and push them into Tenovos so each asset remains linked to its source documents. This gives marketing operations a complete view of what was delivered, approved, and published.

• Improves traceability from vendor submission to final asset
• Reduces version confusion and duplicate file storage
• Strengthens operational control over outsourced content production