OpenText Core Content - Metadata - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between OpenText Core Content - Metadata and OpenText Lens - Data Visibility

1. Sensitive Content Discovery to Metadata Tagging Workflow

Data flow: OpenText Lens - Data Visibility to OpenText Core Content - Metadata

OpenText Lens scans repositories to identify sensitive, regulated, or high-risk unstructured content such as contracts, HR files, customer records, or financial documents. The results are then pushed into OpenText Core Content - Metadata as governed metadata tags, enabling consistent classification and downstream policy enforcement.

• Improves accuracy of content classification across repositories
• Supports privacy, legal, and compliance teams with faster remediation
• Enables automated retention, access control, and review workflows based on sensitivity labels

2. Metadata-Driven Risk Reporting and Content Inventory

Data flow: OpenText Core Content - Metadata to OpenText Lens - Data Visibility

Metadata standards defined in OpenText Core Content - Metadata can be used to enrich Lens analysis, allowing governance teams to correlate content type, business owner, region, or retention class with discovered files. This creates a more actionable inventory of unstructured data for audits and risk assessments.

• Provides business context to Lens discovery results
• Helps identify content by department, lifecycle stage, or record category
• Improves reporting for audits, legal holds, and information governance programs

3. Metadata Validation for Remediation and Cleanup Programs

Data flow: OpenText Lens - Data Visibility to OpenText Core Content - Metadata

When Lens identifies redundant, obsolete, or trivial content, the findings can be mapped to metadata rules in OpenText Core Content - Metadata to determine whether content should be retained, reclassified, archived, or deleted. This supports structured cleanup campaigns with clear business ownership and approval paths.

• Reduces manual review effort during data cleanup initiatives
• Ensures remediation actions follow governed metadata rules
• Supports defensible deletion and retention decisions

4. Migration Readiness Assessment and Target Classification

Data flow: Bi-directional

Before migrating content to a new repository or cloud environment, Lens can identify what content exists, where it resides, and whether it contains risk indicators. OpenText Core Content - Metadata can then be used to apply target-state classification rules so only approved content is migrated with the correct metadata structure.

• Reduces migration scope by excluding obsolete or duplicate content
• Improves migration quality through standardized metadata mapping
• Helps project teams prioritize high-value content for migration waves

5. Compliance Exception Management and Metadata Correction

Data flow: OpenText Lens - Data Visibility to OpenText Core Content - Metadata

Lens can detect content that is missing required metadata, contains conflicting classifications, or appears outside policy boundaries. Those exceptions can be routed into OpenText Core Content - Metadata workflows for correction by content owners or records managers.

• Identifies metadata gaps that create compliance exposure
• Creates a controlled remediation process for business users
• Improves metadata completeness and governance over time

6. Automated Retention and Disposition Candidate Identification

Data flow: OpenText Lens - Data Visibility to OpenText Core Content - Metadata

Lens can surface content that is obsolete, duplicated, or no longer tied to active business processes. OpenText Core Content - Metadata can then assign retention categories or disposition labels, allowing records and compliance teams to manage the content through approved lifecycle rules.

• Supports defensible retention and disposition decisions
• Reduces storage costs by removing unnecessary content
• Helps organizations enforce lifecycle policies consistently

7. Business Owner Review for High-Risk Content

Data flow: OpenText Lens - Data Visibility to OpenText Core Content - Metadata

Lens can flag high-risk content sets, such as personally identifiable information, confidential project files, or legacy shared-drive content. These findings can be assigned to business owners in OpenText Core Content - Metadata for review, classification confirmation, or approval of corrective actions.

• Creates accountability for content stewardship
• Improves cross-functional collaboration between IT, compliance, and business teams
• Speeds up review of large content populations

8. Governance Dashboard Enrichment for Executive Reporting

Data flow: Bi-directional

Lens discovery metrics can be combined with metadata governance data from OpenText Core Content - Metadata to produce executive dashboards showing content risk, classification coverage, remediation progress, and policy compliance. This gives leadership a clearer view of governance maturity and operational priorities.

• Combines discovery insights with governed metadata context
• Improves visibility into compliance posture and remediation status
• Supports decision-making for governance, legal, and information management programs