OpenText Core Signature - Brandfolder Integration and Automation

Common Integration Use Cases Between OpenText Core Signature and Brandfolder

OpenText Core Signature and Brandfolder complement each other well in organizations that need both controlled approval workflows and consistent brand asset management. OpenText Core Signature supports legally binding electronic approvals, while Brandfolder centralizes approved creative assets for marketing, product, and brand teams. Together, they can help teams move faster, reduce compliance risk, and ensure only approved content is used externally.

1. Approval of Final Brand Assets Before Publishing

Direction: Brandfolder to OpenText Core Signature

Marketing teams can route final versions of logos, campaign visuals, product sheets, or brand guidelines stored in Brandfolder into OpenText Core Signature for formal approval. Once signed, the approved asset can be marked as release-ready in Brandfolder and distributed to downstream teams.

• Ensures brand owners and legal teams sign off on final creative before use
• Creates an auditable approval trail for regulated or high-visibility content
• Reduces the risk of publishing unapproved materials

2. Legal Approval of Brand Usage Agreements

Direction: Brandfolder to OpenText Core Signature

When external agencies, partners, or franchisees need access to brand assets, Brandfolder can trigger a signature workflow in OpenText Core Signature for brand usage agreements, licensing terms, or content usage policies. After signature, access can be granted or updated in Brandfolder based on the approved terms.

• Controls third-party use of brand materials
• Links asset access to signed contractual terms
• Supports compliance for partner and reseller ecosystems

3. Signed Approval of Product Launch Materials

Direction: Bi-directional

For product launches, teams can store launch assets in Brandfolder and send the final package for signature approval through OpenText Core Signature. Once approved, the signed record and approval status can be written back to Brandfolder so only authorized launch materials are shared with sales, field teams, and distributors.

• Coordinates marketing, product, legal, and compliance approvals
• Prevents premature release of launch content
• Provides a single source of truth for approved launch collateral

4. Approval Workflow for Brand Guideline Updates

Direction: Brandfolder to OpenText Core Signature

When brand teams update style guides, messaging frameworks, or visual standards in Brandfolder, the updated document can be routed through OpenText Core Signature for approval by brand leadership, legal, and executive stakeholders. After signing, the approved version can be published in Brandfolder as the current standard.

• Maintains governance over official brand standards
• Ensures teams always access the latest approved version
• Supports controlled rollout of brand changes across the enterprise

5. Customer-Facing Content Approval for Regulated Industries

Direction: Brandfolder to OpenText Core Signature

Organizations in healthcare, financial services, or life sciences can use Brandfolder to manage brochures, presentations, and campaign content, then send those assets through OpenText Core Signature for compliance and legal approval before external distribution. Signed approval records can be retained alongside the asset for audit readiness.

• Supports regulatory review of externally published materials
• Improves auditability for marketing compliance
• Reduces manual tracking of approved versus draft content

6. Signed Authorization for Asset Access Requests

Direction: OpenText Core Signature to Brandfolder

When employees or external collaborators request access to restricted brand assets, OpenText Core Signature can capture signed authorization from a manager, brand owner, or legal approver. Once approved, Brandfolder can automatically grant access to specific collections or folders.

• Controls access to sensitive or embargoed assets
• Creates a formal approval record for access decisions
• Helps enforce least-privilege content sharing

7. Archiving Signed Creative Approvals with the Asset Record

Direction: OpenText Core Signature to Brandfolder

After a document is signed in OpenText Core Signature, the signed PDF and audit certificate can be stored in Brandfolder alongside the related creative asset, such as a campaign brief, packaging artwork, or brand guideline. This gives teams a complete view of the approved asset and its authorization history in one place.

• Improves traceability between the asset and its approval record
• Supports internal audits and legal discovery
• Reduces time spent searching across systems for signed documents

These integrations are most valuable when organizations need both strong content governance and fast, repeatable approval workflows. By connecting Brandfolder?s asset management with OpenText Core Signature?s signing controls, enterprises can streamline brand operations while maintaining compliance and accountability.