OpenText Core Signature - Canto Integration and Automation

Common Integration Use Cases Between OpenText Core Signature and Canto

1. Signed Marketing Asset Approval and Release

Data flow: Canto ? OpenText Core Signature ? Canto

Marketing teams can store campaign assets in Canto, route final versions for legally binding approval in OpenText Core Signature, and then automatically return the signed approval record or status to Canto. This creates a controlled release process for brand-sensitive materials such as advertisements, brochures, and partner co-branded content.

• Ensures only approved assets are published
• Creates an audit trail for compliance and brand governance
• Reduces manual email-based approval follow-up

2. Contracted Creative and Agency Deliverable Sign-Off

Data flow: Canto ? OpenText Core Signature

When agencies submit creative deliverables, final artwork, or usage rights documentation into Canto, the files can be sent to OpenText Core Signature for formal sign-off by internal stakeholders, legal, or procurement. This is useful for campaign production, sponsorship materials, and outsourced creative work.

• Speeds up approval of external deliverables
• Supports legal review and sign-off on usage rights
• Reduces risk of publishing unapproved content

3. Rights Management and Usage Agreement Execution

Data flow: Canto ? OpenText Core Signature

Digital assets in Canto often require model releases, photographer agreements, or licensing approvals before they can be reused. Integration can trigger an OpenText Core Signature workflow when an asset is tagged with restricted usage, allowing rights holders or legal teams to sign agreements before the asset becomes available for broader distribution.

• Improves control over licensed and restricted content
• Helps enforce expiration dates and usage permissions
• Supports compliance for image, video, and third-party content

4. Approved Document and Asset Package Distribution

Data flow: OpenText Core Signature ? Canto

After a document is fully signed in OpenText Core Signature, the final executed PDF and related supporting assets can be pushed into Canto as a packaged record. This is valuable for storing signed campaign agreements, event sponsorship packs, or customer-facing collateral alongside the approved visual assets used to create them.

• Centralizes final approved records with related media
• Improves retrieval for audits and future reuse
• Helps teams find the latest approved version quickly

5. Customer Onboarding Content and Consent Workflow

Data flow: Canto ? OpenText Core Signature ? Canto

Customer onboarding teams can use Canto to manage onboarding guides, welcome kits, and training visuals, then route consent forms, service acknowledgements, or onboarding agreements through OpenText Core Signature. Once signed, the completed documents can be linked back to the onboarding content set in Canto for easy access by customer success or operations teams.

• Creates a smoother onboarding experience
• Keeps signed agreements connected to supporting materials
• Reduces time spent searching across systems

6. HR Policy and Employee Communications Approval

Data flow: Canto ? OpenText Core Signature

HR teams can manage policy visuals, onboarding handbooks, and internal communication assets in Canto, then send policy acknowledgements, handbook receipts, or training confirmations through OpenText Core Signature. This is especially useful for distributed workforces that need consistent access to approved materials and signed acknowledgements.

• Supports compliant employee acknowledgment tracking
• Improves version control for HR communications
• Reduces administrative overhead for recurring policy updates

7. Cross-Functional Review of Brand and Legal Materials

Data flow: Bi-directional

For high-value content such as product launch kits, investor materials, or regulated industry campaigns, Canto can serve as the collaboration hub for creative review while OpenText Core Signature handles formal approval from legal, compliance, and executive stakeholders. Status updates and final signed approvals can be synchronized between both platforms to keep teams aligned.

• Combines creative collaboration with formal approval control
• Improves visibility across marketing, legal, and compliance teams
• Shortens review cycles for complex content packages

8. Audit-Ready Archive of Signed Asset Approvals

Data flow: OpenText Core Signature ? Canto

Organizations can archive signed approval documents, release forms, and authorization records from OpenText Core Signature into Canto alongside the related digital assets. This creates a searchable, audit-ready repository that links the approved content to the evidence of authorization.

• Supports internal audits and regulatory reviews
• Improves traceability between assets and approvals
• Helps teams verify which version was approved and when