OpenText Core Signature - Frontify Integration and Automation

Common Integration Use Cases Between OpenText Core Signature and Frontify

1. Brand-approved contract and proposal signing workflow

Data flow: Frontify ? OpenText Core Signature

Marketing or sales teams store approved proposal templates, contract cover pages, and signature-ready document assets in Frontify. When a document is ready for execution, the finalized branded file is sent to OpenText Core Signature for legally binding approval and signature collection. This ensures every customer-facing agreement uses the latest approved brand assets, logos, and legal formatting before signature.

Business value: Reduces brand inconsistencies in externally signed documents, speeds up approval cycles, and lowers the risk of using outdated templates.

2. Branded onboarding document execution

Data flow: Frontify ? OpenText Core Signature

HR and customer onboarding teams maintain branded welcome packs, policy acknowledgements, and onboarding forms in Frontify. Once a document is selected for a new hire or customer, it is routed through OpenText Core Signature for signature capture. This creates a controlled process where all onboarding documents remain on-brand while still meeting legal and compliance requirements.

Business value: Improves the onboarding experience, standardizes document presentation, and reduces manual handling of signed forms.

3. Signed brand governance approvals for new assets

Data flow: OpenText Core Signature ? Frontify

When a new brand guideline, campaign template, or asset policy requires formal approval, the approval document is signed in OpenText Core Signature. After completion, the signed approval record is stored or linked in Frontify alongside the relevant brand guideline or asset set. This gives marketing and design teams a clear audit trail showing which brand standards have been formally approved.

Business value: Strengthens brand governance, supports auditability, and makes it easier to prove approval status for regulated or high-visibility assets.

4. Controlled release of signed legal and brand documents

Data flow: OpenText Core Signature ? Frontify

After a document is fully executed in OpenText Core Signature, the signed version can be published to Frontify as the authoritative reference copy. Examples include signed brand licensing agreements, agency statements of work, or approved campaign usage terms. Frontify then serves as the central location for teams to access the latest signed version and supporting brand materials.

Business value: Creates a single source of truth for signed documents and reduces time spent searching across email, shared drives, and ECM repositories.

5. Approval of external agency deliverables before signature

Data flow: Frontify ? OpenText Core Signature

Creative teams upload agency-produced deliverables such as campaign mockups, co-branded materials, or sponsorship agreements into Frontify for review. Once the brand team approves the final version, the approval form or sign-off document is sent to OpenText Core Signature for formal signature by legal, procurement, or business owners. This ensures that only brand-compliant deliverables move into the final approval stage.

Business value: Reduces rework, improves collaboration between marketing, legal, and procurement, and enforces brand compliance before commitment.

6. Signature-backed brand policy acknowledgements

Data flow: Frontify ? OpenText Core Signature ? Frontify

Organizations can publish updated brand policies, usage rules, or design standards in Frontify and require employees, agencies, or partners to acknowledge them through OpenText Core Signature. Once signed, the acknowledgement record can be linked back to the policy page in Frontify for easy reference. This is especially useful when brand standards change and formal acceptance is required.

Business value: Improves policy compliance, provides evidence of acknowledgement, and simplifies tracking across distributed teams and external partners.

7. Signed customer-facing collateral archive

Data flow: OpenText Core Signature ? Frontify

For customer-facing materials that require signature, such as approved service brochures, co-branded launch kits, or partner marketing agreements, the signed final version can be stored in Frontify alongside the original branded asset set. This allows marketing, sales, and partner teams to access the approved collateral package in one place, including the executed document.

Business value: Ensures teams use the correct signed version, supports faster reuse of approved materials, and improves governance over externally distributed content.

8. Audit-ready approval repository for brand and legal teams

Data flow: Bi-directional

Frontify manages the brand assets, templates, and guideline documents, while OpenText Core Signature manages the formal execution of approvals and acknowledgements. Integration between the two creates an audit-ready repository where teams can trace a brand asset from draft to approval to signed release. This is valuable for regulated industries, global marketing operations, and organizations with strict governance requirements.

Business value: Enhances traceability, supports compliance audits, and aligns creative, legal, and operational teams around a controlled document lifecycle.