OpenText Core Signature - Wedia Integration and Automation

Common Integration Use Cases Between OpenText Core Signature and Wedia

1. Brand Asset Approval and Legal Sign-Off Workflow

Data flow: Wedia to OpenText Core Signature

Marketing teams can route final brand assets, campaign visuals, and localized content stored in Wedia for formal approval and legally binding sign-off in OpenText Core Signature. This is useful when brand, legal, and compliance teams must approve regulated content before publication.

• Wedia stores the final asset version and approval package
• OpenText Core Signature manages signature routing for approvers
• Signed approval records are returned to Wedia for audit and traceability

Business value: Reduces approval delays, improves governance, and creates a clear audit trail for regulated or high-risk content.

2. Contracted Creative Services and Agency Deliverable Acceptance

Data flow: Bi-directional

When external agencies deliver campaign assets, Wedia can manage the content package while OpenText Core Signature captures formal acceptance of deliverables, scope changes, or usage rights agreements. This supports structured sign-off between internal teams and external partners.

• Wedia hosts deliverables, versions, and metadata
• OpenText Core Signature captures acceptance signatures from agency and internal stakeholders
• Signed documents and approval status sync back to Wedia

Business value: Improves accountability, reduces disputes over deliverables, and speeds up campaign readiness.

3. Rights Clearance for Licensed Media and Brand Content

Data flow: OpenText Core Signature to Wedia

For licensed images, videos, talent releases, or co-branded materials, OpenText Core Signature can be used to obtain signed usage rights, then Wedia stores the signed agreements alongside the approved assets. This ensures content teams only distribute materials with valid permissions.

• Signed rights documents are attached to the corresponding asset record in Wedia
• Expiration dates and usage restrictions can be tracked in Wedia metadata
• Teams can quickly verify whether an asset is cleared for use in a region or channel

Business value: Lowers legal risk, prevents unauthorized content use, and simplifies rights management across markets.

4. Regional Content Localization Approval

Data flow: Wedia to OpenText Core Signature

Global marketing teams often localize campaigns for different countries, languages, and regulatory environments. Wedia can manage localized asset versions, while OpenText Core Signature handles formal approval from regional marketing leads, legal reviewers, or country managers before release.

• Localized versions are prepared and tracked in Wedia
• Regional approvers sign off electronically in OpenText Core Signature
• Approved versions are published back into Wedia for distribution

Business value: Accelerates global rollout while maintaining local compliance and brand consistency.

5. Compliance Approval for Regulated Marketing Materials

Data flow: Wedia to OpenText Core Signature

Industries such as financial services, healthcare, and pharmaceuticals often require documented approval for brochures, product sheets, and digital ads. Wedia can store the final content package, and OpenText Core Signature can capture mandatory compliance approvals before the asset is released.

• Wedia maintains the approved content version and supporting references
• OpenText Core Signature records compliance and legal signatures
• Signed approval evidence is retained with the asset for audits

Business value: Strengthens compliance controls, reduces audit effort, and helps prevent premature publication.

6. Campaign Launch Readiness and Release Authorization

Data flow: Bi-directional

Before a campaign goes live, Wedia can assemble the final asset set, while OpenText Core Signature captures release authorization from marketing leadership, product owners, and legal stakeholders. Once all signatures are complete, Wedia can mark the campaign package as approved for distribution.

• Wedia organizes the launch package and asset dependencies
• OpenText Core Signature manages final go-live approvals
• Approval status updates trigger distribution workflows in Wedia

Business value: Creates a controlled launch process, reduces last-minute errors, and improves cross-team coordination.

7. Audit-Ready Archive of Signed Content Approvals

Data flow: OpenText Core Signature to Wedia

After signatures are completed, OpenText Core Signature can send signed approval documents, timestamps, and signer details to Wedia for long-term retention alongside the related content assets. This creates a single reference point for content governance and audit support.

• Signed documents are linked to the exact asset version in Wedia
• Metadata includes signer identity, approval date, and document status
• Teams can retrieve both the asset and its approval history from one system

Business value: Improves traceability, simplifies audits, and reduces time spent searching across systems for approval evidence.