OpenText Core Signature - Ziflow Integration and Automation

Common Integration Use Cases Between OpenText Core Signature and Ziflow

OpenText Core Signature and Ziflow complement each other well in organizations that need both controlled legal approval and structured creative review. Ziflow manages collaborative proofing for marketing and content teams, while OpenText Core Signature provides legally binding signature workflows for final authorization. Together, they support a smooth path from creative review to formal sign-off.

1. Final Legal Approval of Creative Assets

Data flow: Ziflow to OpenText Core Signature

After a creative asset such as a campaign banner, brochure, or video script is approved in Ziflow, the final approval package can be routed to OpenText Core Signature for formal sign-off by legal, brand, or compliance stakeholders. This ensures the creative review process ends with a legally traceable approval record.

• Reduces manual handoff between creative and legal teams
• Creates a clear audit trail from review comments to final approval
• Supports regulated industries where marketing content requires documented authorization

2. Contracted Creative Deliverables and Statement of Work Approval

Data flow: OpenText Core Signature to Ziflow

When agencies or external creative partners submit deliverables tied to a signed statement of work, OpenText Core Signature can trigger the creation of a Ziflow proof for review. This is useful for validating that deliverables match the signed scope before final acceptance.

• Links contractual obligations to actual creative output
• Helps project managers verify deliverables against approved terms
• Improves accountability across internal teams and external agencies

3. Compliance Review for Customer Facing Content

Data flow: Bi directional

Ziflow can be used for iterative review of customer facing content such as advertisements, product sheets, and web copy. Once the content is approved in Ziflow, OpenText Core Signature can capture formal approval from compliance, legal, or product leadership. If changes are requested during signature review, the document can be sent back to Ziflow for revision.

• Supports controlled review cycles for regulated content
• Prevents premature publication of unapproved materials
• Ensures revisions are tracked before final signature

4. HR and Internal Communications Approval

Data flow: Ziflow to OpenText Core Signature

HR teams often create employee communications, policy updates, onboarding materials, and training assets that require both content review and formal approval. Ziflow can manage the review of the draft content, while OpenText Core Signature captures final approval from HR leadership or legal before distribution.

• Improves governance for employee facing communications
• Reduces risk of publishing outdated or non compliant content
• Creates a documented approval path for internal policy materials

5. Brand Governance and Marketing Asset Release

Data flow: Ziflow to OpenText Core Signature

Marketing teams can use Ziflow to coordinate feedback on brand assets such as logos, campaign visuals, and packaging artwork. Once the asset is approved by creative stakeholders, OpenText Core Signature can be used to obtain final brand governance approval before the asset is released to production or external channels.

• Ensures brand standards are formally approved before release
• Helps central marketing teams control distributed content creation
• Reduces rework caused by missing final approvals

6. Agency Submission and Acceptance Workflow

Data flow: Bi directional

External agencies can submit proofs in Ziflow for internal review. After revisions are completed, OpenText Core Signature can be used to sign off on the final accepted version, confirming delivery acceptance and enabling invoice processing or milestone closure. If the signed acceptance requires changes, the item can be returned to Ziflow for another proof cycle.

• Improves collaboration with agencies and vendors
• Provides formal acceptance evidence for procurement and finance
• Speeds up project closure and payment approval

7. Documented Approval for Product Launch Materials

Data flow: Ziflow to OpenText Core Signature

For product launches, teams often need to review packaging, launch emails, landing page copy, and sales collateral. Ziflow manages the multi stakeholder review process, and OpenText Core Signature captures final approval from product, legal, and executive stakeholders before launch execution.

• Coordinates cross functional launch approvals in one flow
• Reduces launch delays caused by fragmented sign off processes
• Provides a defensible approval record for launch governance

These integrations are most valuable when organizations need both collaborative content review and formal, auditable approval. Ziflow handles the creative iteration cycle, while OpenText Core Signature closes the loop with legally binding authorization.