OpenText Directory Services - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText Directory Services and Aviary Platform

1. Centralized user provisioning for media teams

Data flow: OpenText Directory Services ? Aviary Platform

Synchronize employee, contractor, and agency user accounts from OpenText Directory Services into Aviary Platform so media teams do not need to create or maintain separate identities. This supports faster onboarding for editors, producers, reviewers, and external collaborators while reducing manual administration.

• Automatically create Aviary users from approved directory groups
• Assign access based on department, project, or role
• Deactivate Aviary access when directory accounts are disabled

Business value: Reduces onboarding effort, improves security, and ensures access is aligned with current employment status.

2. Role-based access control for media libraries

Data flow: OpenText Directory Services ? Aviary Platform

Use directory groups to drive Aviary permissions for specific media collections, workspaces, or publishing channels. For example, marketing users can access campaign assets, while legal reviewers can only view approved content and compliance teams can access restricted archives.

• Map directory groups to Aviary roles such as contributor, reviewer, or admin
• Restrict sensitive footage to approved business units
• Separate internal, partner, and agency access

Business value: Improves governance over rich media assets and reduces the risk of unauthorized access.

3. Automated access removal for offboarding and contract expiry

Data flow: OpenText Directory Services ? Aviary Platform

When a user is disabled, removed from a group, or reaches the end of a contractor assignment in OpenText Directory Services, Aviary access is revoked automatically. This is especially useful for external editors, freelance producers, and temporary campaign teams.

• Disable Aviary accounts based on directory status changes
• Remove access to shared folders and collaborative workspaces
• Prevent orphaned accounts and lingering permissions

Business value: Strengthens security posture and reduces compliance risk from stale accounts.

4. Metadata-driven collaboration by business unit

Data flow: Bi-directional

Use OpenText Directory Services to identify the user?s business unit or project group and pass that context into Aviary Platform to tailor collaboration spaces, asset visibility, and workflow assignments. Aviary can then return activity or approval status to directory-linked reporting or downstream systems.

• Route assets to the correct review group based on directory attributes
• Limit search results to relevant teams or regions
• Support localized or brand-specific media workflows

Business value: Speeds collaboration and reduces time spent searching for the right assets or reviewers.

5. Secure external partner access for media review and approval

Data flow: OpenText Directory Services ? Aviary Platform

Provision controlled access for agencies, production houses, and freelance reviewers using directory-managed identities or federated group membership. Aviary can expose only the assets needed for review, while OpenText Directory Services governs who is allowed in and for how long.

• Grant time-bound access to external collaborators
• Separate partner access from internal employee access
• Support project-specific review groups

Business value: Enables faster external collaboration without sacrificing control over sensitive media.

6. Audit-ready user and permission governance

Data flow: Aviary Platform ? OpenText Directory Services

Feed Aviary access and usage events back into enterprise identity governance processes managed through OpenText Directory Services. Security and compliance teams can reconcile who has access to which media libraries and verify that permissions match approved directory roles.

• Track who accessed high-value media assets
• Identify users with permissions outside their directory role
• Support periodic access reviews and audits

Business value: Improves auditability and helps enforce least-privilege access policies.

7. Department-specific publishing workflows

Data flow: OpenText Directory Services ? Aviary Platform

Use directory attributes to trigger Aviary workflow routing for different departments such as corporate communications, product marketing, training, or events. Each group can receive the right approval path, storage location, and publishing permissions for its media assets.

• Route content to the correct approval chain by department
• Assign publishing rights only to authorized users
• Standardize workflows across multiple teams

Business value: Reduces workflow confusion and improves consistency in media operations.

Overall, integrating OpenText Directory Services with Aviary Platform creates a secure identity foundation for rich media operations. OpenText Directory Services governs who users are and what they can access, while Aviary Platform manages the media assets, collaboration, and distribution workflows those users need.